Alderman Garnholz – Aye; Alderman Winings – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6437 of the City of Clayton. AN ORDINANCE TO CONSIDER APPROVING A CONTRACT WITH PERFECTMIND FOR RECREATION MANAGEMENT SOFTWARE

City Manager Owens reported that a Request for Proposals for Recreation Management Software due to the current software, Class Software Solutions, is nearing its end of life and will not be replaced by its parent company, Active Network. Proposals were submitted from four companies – Maximum Solutions, Inc., Perfect Mind, Rec1 and RecTrac. After review of the proposals, Perfect Mind was determined that it is a more comprehensive system that is capable of expansion to meet future needs. The ease and flexibility of this software will allow the department to provide excellent customer service to our clients in person, on the phone and online. Perfect Mind’s philosophy of “only three clicks” for a sale makes the registration process user- friendly for both Welcome Desk employees, as well as customers using on-line registration. Perfect Mind will also give the department an opportunity to simplify work processes and decrease the amount of time and cost of staff training. Staff anticipates that there will be a reduction in expense due to PerfectMind’s ability to save on paper, postage and training.

Perfect Mind will also give the department an opportunity to simplify work processes and decrease the amount of time and cost of staff training. Staff anticipates that there will be a reduction in expense due to PerfectMind’s ability to save on paper, postage and training. Staff also estimates that there will be increased revenue of approximately $12,000 through the reduction of returned monthly drafts (Perfect Mind automatically attempts to re-draft members up to four times to collect funds). Fees for this contract will be paid out of the City’s General Fund as well as the Center of Clayton’s Operating Fund with the City paying 25% and the Center paying 75% based upon the percentage of revenue collected. Staff recommends entering into a contract with PerfectMind for recreation management software for a five year term. In response to Mayor Sanger’s question, City Manager Owens confirmed that the software program will be used by the City of Clayton and not the School District. Alderman Berger commented that a presentation was given by staff at the Clayton Recreation Sports and Wellness Commission (CRSWC) meeting and that the Commission visions the new software as an advantage for the Center and for the staff.

Alderman Winings seconded. City Attorney O’Keefe reads Bill No. 6569, an Ordinance approving a Contract with PerfectMind to Provide Recreation Management Software for the Department of Parks and Recreation in the City of Clayton for the second time by title only. Alderman Garnholz – Aye; Alderman Winings – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6438 of the City of Clayton. AN ORDINANCE TO CONSIDER APPROVING A TASK ORDER IN ACCORDANCE WITH THE 2016-2019 CITY OF CLAYTON ON-CALL CONTRACT WITH HORNER & SHIFRIN, INC. FOR DESIGN SERVICES RELATED TO FY2017 RESIDENTIAL RESURFACING PROJECT

City Manager Owens reported that the Public Works Department is requesting approval of a consultant design Task Order for the FY2017 Residential Resurfacing Project. This project will include the below improvements for the Wydown Forest, Moorlands, and Hillcrest neighborhoods as approved in the 2014 Bond Issue. This project will include replacement of 141 curb ramps that are not compliant with current federal ADA requirements, the replacement of substandard curb & gutter, minimal storm sewer installation, base repair where necessary, and the removal and replacement of two inches of asphalt surface. Public works staff has recommended Horner & Shifrin, Inc. from the City’s 2016-2019 On-Call Consultant List to perform this work and have negotiated the attached Task Order scope and fee.

This project will include replacement of 141 curb ramps that are not compliant with current federal ADA requirements, the replacement of substandard curb & gutter, minimal storm sewer installation, base repair where necessary, and the removal and replacement of two inches of asphalt surface. Public works staff has recommended Horner & Shifrin, Inc. from the City’s 2016-2019 On-Call Consultant List to perform this work and have negotiated the attached Task Order scope and fee. This design will include 38 previously designed curb ramps (by Horner & Shifrin) for the Hillcrest neighborhood (which was delayed to 2017 at the request of the residents). Public Works is requesting approval of the design fee of $113,411.00 in addition to a design contingency of $11,300 (≈10%) for utilization in the event of unforeseen circumstances, upon approval by the Director of Public Works. This project is included in the FY2016-FY2017 CIP budget and there are sufficient funds for this project.