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December 22, 2020 — Meeting Minutes
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Alderman Boulton introduced Bill No. 6816, to approve a contract with RECTRAC, LLC d/b/a Vermont Systems for recreation software to be read for the first time by title only. Alderman Lintz seconded. City Attorney O’Keefe reads Bill No. 6816, first reading, an Ordinance Approving a Contract with RECTRAC (dba Vermont Systems) to Provide Recreation Management Software for the Department of Parks and Recreation by title only. The motion passed unanimously on a voice vote. Motion made by Alderman Boulton that the Board give unanimous consent to consideration for adoption of Bill No. 6816 on the day of its introduction. Alderman Lintz seconded. The motion passed unanimously on a voice vote. Alderman Boulton introduced Bill No. 6816, to approve a contract with Rectract, LLC d/b/a Vermont Systems for recreation software to be read for the second time by title only. Alderman Lintz seconded. City Attorney O’Keefe reads Bill No. 6816, second reading, an Ordinance Approving a Contract With RECTRAC (dba Vermont Systems) to Provide Recreation Management Software for the Department of Parks and Recreation by title only. The motion passed on a roll call vote: Alderman Boulton – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; Alderman McAndrew – Aye; Alderman Buse – Aye; Alderman Sokol – Aye; and Mayor Harris – Aye. The bill, having received majority approval was adopted and became Ordinance No. 6676 of the City of Clayton.
The existing phone system needs to be upgraded to stay supported by the vendor. As staff analyzed upgrading the current system, it became apparent that it would be less expensive over the life of the system to purchase a different system which could still use our current desktop phones. In response to Alderman Buse’s question regarding the service for the Center of Clayton and the School District, Larry Cawvey, Director of IT, and Patty DeForrest confirmed that the Center pays a percentage (17-18%) of the phone costs. In response to Mayor Harris’ question, Larry Cawvey explained that there will not be much of a technology upgrade. Alderman Boulton introduced Bill No. 6815, to approve a contract with ConvergeOne and Red Sky Technologies for the replacement telephone system to be read for the first time by title only. Alderman Lintz seconded. City Attorney O’Keefe reads Bill No. 6815, first reading, an Ordinance Approving a Contract with ConvergeOne for the Purchase and Implementation of a Replacement Telephone System and Related Items by title only. The motion passed unanimously on a voice vote. Motion made by Alderman Boulton that the Board give unanimous consent to consideration for adoption of Bill No. 6815 on the day of its introduction. Alderman Lintz seconded. The motion passed unanimously on a voice vote. Alderman Boulton introduced Bill No. 6815, to approve a contract with ConvergeOne and Red Sky Technologies for the replacement telephone system to be read for the second time by title only. Alderman Lintz seconded.
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City Attorney O’Keefe reads Bill No. 6815, second reading, an Ordinance Approving a Contract with ConvergeOne for the Purchase and Implementation of a Replacement Telephone System and Related Items by title only. The motion passed on a roll call vote: Alderman Boulton – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; Alderman McAndrew – Aye; Alderman Buse – Aye; Alderman Sokol – Aye; and Mayor Harris – Aye. The bill, having received majority approval was adopted and became Ordinance No. 6675 of the City of Clayton. AN ORDINANCE TO CONSIDER APPROVING A CONTRACT WITH RECTRAC, LLC (D/B/A VERMONT SYSTEMS) FOR RECREATION MANAGEMENT SOFTWARE
City Manager Gipson reported that the Parks and Recreation Department issued a Request for Proposal for Recreation Management Software on August 6, 2020. The current software contract with PerfectMind ends in September 2021 and the Parks and Recreation Department does not intend to renew their contract due to extensive software issues. In response to Alderman Lintz’ question, Patty DeForrest stated that since implementing PerfectMind (for the last five years) they have had accounting issues on top of other issues. Alderman McAndrew noted that discussion regarding some serious issues and possible legal action came up at the recent Parks and Recreation Commission meeting. Alderman Boulton introduced Bill No. 6816, to approve a contract with RECTRAC, LLC d/b/a Vermont Systems for recreation software to be read for the first time by title only. Alderman Lintz seconded.
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AN ORDINANCE TO CONSIDER APPROVING A TASK ORDER WITH HORNER & SHIFRIN, INC. FOR DESIGN SERVICES RELATED TO CENTRAL BUSINESS DISTRICT PHASE 1 AND PHASE 2 RESURFACING PROJECTS
City Manager Gipson reported that last year, the Board of Alderman approved a Program Agreement for the City’s Central Business District Phase 1 Resurfacing Project through East- West Gateway’s Surface Transportation Program (STP). Phase 1 of this project is eligible for $965,535 of reimbursement through MoDOT & FHWA. Phase 2 of this project is included in the city’s Capital Improvements Program but does not currently have grant revenue identified. Staff will be submitting a grant application in early 2021 for Phase 2. In 2019, Public Works staff performed consultant solicitation and evaluations, in accordance with MoDOT’s Local Public Agency Manual, for on-call professional consultant services. The Board of Alderman approved these contracts in November of 2019. The current list of on-call consultants has three providers for the “Roadways, Alleys, Sidewalks, and ADA” category. Upon review of the firm’s qualifications by city staff, Horner & Shifrin, Inc. was selected to provide engineering services for the project. Aldermen Buse, McAndrew, and Boulton expressed concerns regarding the bike component and possibly additional costs as it is related to the current St. Louis County work. Matt Malick explained that the St. Louis County project is expected to be completed by February and their plans show accommodations on Meramec, Carondelet, portions of Central and Bemiston, and includes the Maryland project.
Matt Malick explained that the St. Louis County project is expected to be completed by February and their plans show accommodations on Meramec, Carondelet, portions of Central and Bemiston, and includes the Maryland project. He said that restriping can be done later and that would not be a significant cost. Alderman Boulton introduces Bill No. 6817, to approve a contract with Horner & Shifrin, Inc for design services for the CBD Resurfacing Project to be read for the first time by title only. Alderman Lintz seconded. City Attorney O’Keefe reads Bill No. 6817, first reading, an Ordinance Approving a Task Order with Horner & Shifrin, Inc. for Design Services Related to Central Business District Phase 1 and Phase 2 Resurfacing Projects by title only. The motion passed unanimously on a voice vote. Motion made by Alderman Boulton that the Board give unanimous consent to consideration for adoption of Bill No. 6817 on the day of its introduction. Alderman Lintz seconded. The motion passed unanimously on a voice vote. Alderman Boulton introduces Bill No. 6817, to approve a contract with Horner & Shifrin, Inc for design services for the CBD Resurfacing Project to be read for the second time by title only. Alderman Lintz seconded. City Attorney O’Keefe reads Bill No. 6817, second reading, an Ordinance Approving a Task Order with Horner & Shifrin, Inc. for Design Services Related to Central Business District Phase 1 and Phase 2 Resurfacing Projects by title only.