11-09-2021 BOA Minutes November 9, 2021 Page 2 of 6

The proposed easement and the plat application have been reviewed by staff. Mark Mehlman, Scott Mehlman, and Blair Mehlman, owners, were in attendance (virtually) to address questions from the Board. Alderman Lintz introduced Bill No. 6869, to approve an amendment to the plat for the Pearl Condominium to add a building located at 47 Topton Way to be read for the first time by title only. Alderman Berkowitz seconded. City Attorney O’Keefe reads Bill No. 6869, first reading, an Ordinance Providing for the Approval of an Amendment to the Plat of the Pearl Condominium Which Adds the Building Located at 47 Topton Way in the City of Clayton, Missouri by title only. The motion passed unanimously on a voice vote. Motion made by Alderman Lintz that the Board give unanimous consent to consideration for adoption of Bill No. 6869 on the day of its introduction. Alderman Berkowitz seconded. The motion passed unanimously on a voice vote. Alderman Lintz introduced Bill No. 6869, to approve an amendment to the plat for the Pearl Condominium to add a building located at 47 Topton Way to be read for the second time by title only. Alderman Berkowitz seconded. City Attorney O’Keefe reads Bill No. 6869, second reading, an Ordinance Providing for the Approval of an Amendment to the Plat of the Pearl Condominium Which Adds the Building Located at 47 Topton Way in the City of Clayton, Missouri by title only.

Alderman Berkowitz seconded. City Attorney O’Keefe reads Bill No. 6869, second reading, an Ordinance Providing for the Approval of an Amendment to the Plat of the Pearl Condominium Which Adds the Building Located at 47 Topton Way in the City of Clayton, Missouri by title only. The motion passed on a roll call vote: Alderman Lintz – Aye; Alderman Berkowitz – Aye; Alderman McAndrew – Aye; Alderman Buse – Aye; Alderman Feder – Aye; and Mayor Harris – Aye. The bill, having received majority approval was adopted and became Ordinance No. 6728 of the City of Clayton. AN ORDINANCE TO CONSIDER APPROVING A CONTRACT FOR THE REPLACEMENT OF THE CORE NETWORK SWITCHES IN THE CITY

City Manager Gipson reported that the City’s fiber network switching has surpassed its useful life of 10+ years. To stay supported by the manufacturer and ensure we are utilizing best practice network protocols, we must upgrade and replace all the equipment. Funds have been set aside for these purposes in the Equipment Replacement Fund. Staff has analyzed our options and have decided on a platform through HPE Aruba that will utilize network protocols to provide better insight, redundancy, and predictability over the City’s fiber network. The proposal includes network switching equipment, management software, and professional services for the implementation of the network. The professional services are at a reduced amount as staff plans to assist and learn along the way. This project is within budget in the Equipment Replacement Fund.

Alderman Berkowitz seconded. City Attorney O’Keefe noted a typo in the draft ordinance; “Cities” should be corrected to “City’s.”

City Attorney O’Keefe reads Bill No. 6870, second reading, an Ordinance Approving a Contract with Technology Group Solutions for Replacement of the City’s Core Network Switching Equipment and Related Services by title only. The motion passed on a roll call vote: Alderman Lintz – Aye; Alderman Berkowitz – Aye; Alderman McAndrew – Aye; Alderman Buse – Aye; Alderman Feder – Aye; and Mayor Harris – Aye. The bill, having received majority approval was adopted and became Ordinance No. 6729 of the City of Clayton. A MOTION TO CONSIDER APPROVING THE APPOINTMENT OF A PROVISIONAL JUDGE

City Manager Gipson reported that the provisions for judge are found in the City’s Charter. The judge is appointed and approved by the Board to a two-year term. On June 22 the Board approved the appointment of Cynthia Garnholz as Municipal Judge which left a vacancy for a provisional judge. Per the City’s Charter “Whenever the municipal judge is temporarily absent or unable to act, the mayor shall appoint an eligible person to act during such absence or disability.”

In following the same procedure for the municipal judge, the City advertised for a provisional judge in the Missouri Lawyers Media publication on September 8 and September 30 with a deadline of October 11. We received four applications: Angela Gabel, Amber Kempf, Brian

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Sanger, and Thomas Glick. Mayor Harris convened a panel of three, herself, Municipal Judge Cynthia Garnholz, and Professor Peter Joy of Washington University and they met on November 2 to review the applications. Upon the panel’s review Mayor Harris presents to the Board of Aldermen recommendation to appoint Angela Gabel as the Provisional Judge. Mayor Harris explained the selection process to the Board. Aldermen Berkowitz and Feder recommended for future selection to include an interview with all potential applicants. Alderman Buse commented that the Clayton Equity Community continues to have discussions regarding the judge selection procedures which they will present their recommendations to the Board at a future meeting. Motion made by Alderman Lintz to approve the appointment of Angela Gabel as the provisional judge. Alderman Berkowitz seconded. The motion passed unanimously on a voice vote. A MOTION TO CONSIDER APPROVING THE DISPOSAL OF RECORDS PER THE MISSOURI SECRETARY OF STATE GENERAL RECORDS RETENTION SCHEDULE City Manager Gipson reported that as the Board is aware, it is the recommended guideline of the Secretary of State to formally approve the disposition of records at the Board of Alderman level, and to include a list which describes the record series including quantity to be disposed, the manner of destruction and destruction date. Records to be disposed are Municipal Court Records and Finance Department records as listed in the Board memo and available in the City Clerk’s office.