Rates are also presented for the recent tax history and are listed under the calendar year for which the rates apply. Property Category 2013 Tax Rate 2014 Tax Rate 2015 Tax Rate 2016 First Reading 2016 to be Amended 2015 Rate to 2016 Amended Rate Change General Revenue

September 13, 2016 09-13-16 BOA Minutes Page 3 of 9

Residential $0.659 $0.646 $0.614 $0.632 $0.629 $0.015 Increase

Commercial $0.692 $0.717 $0.687 $0.789 $0.792 $0.105 Increase Personal $0.707 $0.707 $0.707 $0.707 $0.707 No Change General Obligation Debt

Residential - $0.124 $0.129 $0.121 $0.121 $0.008 Decrease

Commercial - $0.124 $0.129 $0.121 $0.121 $0.008 Decrease Personal - $0.124 $0.129 $0.121 $0.121 $0.008 Decrease Police Building Debt Service

Residential $0.128 $0.128 $0.122 $0.123 $0.123 $0.001 Increase

Commercial $0.128 $0.128 $0.123 $0.124 $0.124 $0.001 Increase Personal $0.123 $0.123 $0.123 $0.120 $0.120 $0.003 Decrease

The schedule below provides the total rate, including the debt levies, for residential, commercial and personal property.

Property Category 2013 Total Tax Rate 2014 Total Tax Rate 2015 Total Tax Rate 2016 First Reading 2016 to be Amended 2015 Rate to 2016 Amended Rate Change Residential $0.787 $0.898 $0.865 $0.876 $0.873 $0.008 Increase Commercial $0.820 $0.969 $0.939 $1.034 $1.037 $0.098 Increase Personal $0.830 $0.954 $0.959 $0.948 $0.948 $0.011 Decrease

For a home valued at $600,000, it is expected that the homeowner would pay approximately $995 on property taxes for the City of Clayton portion only. Based on last year’s rate, the same homeowner would pay $9 more than last year.

The assessments on which the Special Business District levies are applied were nearly the exact same amount as last year. The 2016 proposed tax rates are at the maximum allowable rates, including recoupments. The 2016 Special Business District (SBD) tax levy for the FY 2017 budget is projected to generate $505,000 which is approximately $58,000 more than last year. The following rates have been levied or are proposed to be levied and all rates are per $100 of assessed valuation:

Property Category 2013 Tax Rate 2014 Tax Rate 2015 Tax Rate 2016 First Reading 2016 to be Amended 2015 Rate to 2016 Amended Rate Change Residential $0.125 $0.121 $0.114 $0.108 $0.107 $0.007 Decrease

The 2016 Special Business District (SBD) tax levy for the FY 2017 budget is projected to generate $505,000 which is approximately $58,000 more than last year. The following rates have been levied or are proposed to be levied and all rates are per $100 of assessed valuation:

Property Category 2013 Tax Rate 2014 Tax Rate 2015 Tax Rate 2016 First Reading 2016 to be Amended 2015 Rate to 2016 Amended Rate Change Residential $0.125 $0.121 $0.114 $0.108 $0.107 $0.007 Decrease

September 13, 2016 09-13-16 BOA Minutes Page 4 of 9 Commercial $0.127 $0.135 $0.129 $0.159 $0.154 $0.025 Increase

A commercial property, located in the Special Business District assessed at $2.0 million would pay approximately $985 in property taxes for the Special Business District portion only. Based on last year’s rate, the same commercial property would have paid approximately $160 more than last year.

The following table lists the total tax rates from the City and the Special Business District for properties only in the Special Business District.

Property Category 2013 Tax Rate 2014 Tax Rate 2015 Tax Rate 2016 First Reading 2016 to be Amended 2015 Rate to 2016 Amended Rate Change Residential $0.912 $1.019 $0.979 $0.984 $0.980 $0.001 Increase Commercial $0.947 $1.104 $1.068 $1.193 $1.191 $0.123 Increase

City Manager Owens explained that the parking lot land sale was included in the budget for FY17, but actually occurred last week (in the current fiscal year). Therefore, the Board has been provided with updated budget reconciliation for approval consideration tonight, the change will move the revenue from FY17 to FY16.

Also, the City has not received notice of the rates from the State.

Recommendation is to approve an ordinance setting the annual property tax rates for calendar year 2016 (Fiscal Year 2017).

Alderman Garnholz moved to amend Bill No. 6572 to reflect the revisions as stated in the memorandum report. Alderman Winings seconded.

The motion passed unanimously on a voice vote.

Alderman Garnholz introduced Bill No. 6572, an Ordinance Levying and Establishing the Rate of Annual Taxes for General Municipal Purposes; Police Building Debt Service; General Obligation Debt Service; and, Special Business District Purposes to be Collected by the City Of Clayton, Missouri, for the Year 2016 as amended to be read for the second time by title only. Alderman Winings seconded.

City Attorney O’Keefe reads Bill No. 6572, an Ordinance Levying and Establishing the Rate of Annual Taxes for General Municipal Purposes; Police Building Debt Service; General Obligation Debt Service; and, Special Business District Purposes to be Collected by the City Of Clayton, Missouri, for the Year 2016 as amended to be read for the second time by title only.

Alderman Garnholz – Aye; Alderman Winings – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6442 of the City of Clayton.

AN ORDINANCE TO CONSIDER APPROVING THE PROPOSED FY2017 OPERATING AND CAPITAL IMPROVEMENTS BUDGET AND TO HOLD A PUBLIC HEARING – 2nd READING

City Manager Owens reported that there are a few changes to the proposed budget from the last meeting and the reconciliation has been updated accordingly. In the General Fund, $5,000 per year was added to the contribution toward the Art Fair, and increased the property tax revenue based on the proposed rates. In

In addition staff would like to examine the change in parking behavior brought about with increased parking rates and fines before increasing enforcement hours. The attached ordinance changes the existing parking code as follows:

 Adds the concept of a parking app to Chapter 350  Amends the Chapter to allow the City manager to change parking time limits based on specific criteria  Amends the Chapter to allow the City Manager to implement park once zones

September 13, 2016 09-13-16 BOA Minutes Page 6 of 9  Eliminates the cap of $20 per day that the Director of Public Works may charge for daily rental of a parking meter

If this ordinance is approved it is anticipated that the City Manager would increase the hourly parking rate to $2.00 per hour based on the recommendation of the Walker Parking Consultants study.

Staff posted the proposed changes on the City website on August 26, 2016. On September 1, 2016 staff sent 141 invitations to Clayton retailers and restauranteurs to attend an informational meeting about the proposed changes. On September 2, 2016 the proposed changes were included in the Clayton Connection email. Public input was limited. Only 10 people attended the retail and restaurant meeting and as of September 6, 2016 staff has received only 4 comments based on the website posting and email. Other concerns included the need for equitable and fair enforcement of parking spaces, parking meter rates that do not discourage customer traffic, and the lack of handicap accessible on-street parking.

Recommendation is to approve the ordinance.

In response to Alderman Winings’ question, City Manager Owens stated that the approval of setting the rates is decided each time by the Board. What’s been discussed is that sometimes there may be a need for longer time zones, but currently it would require an ordinance to be submitted to the Board. The proposed authorization would provide the ability to make those changes (time restriction only not the fees) administratively.

Alderman Garnholz expressed that she does not like the “park once” idea and felt that the decisions for rates and zones should come before the Board for approval. She noted that she is not in favor of the ordinance.

Mayor Sanger expressed his concerns regarding communicating information to its citizens.

Alderman Berger expressed his concerns with regard to the $2 rate. He said that what is important is the Wayfinding signage and hopes that it is a tremendous benefit to people who are driving to the downtown as to where they can park.

Mayor Sanger commented that there are a lot of pieces to this issue which makes it complex. He suggests that they broaden the scope on what they are looking at and discuss the issue further. One of the main issues is where restaurant employees are to park and working on getting them to park off-street.

Alderman Winings clarified that this ordinance would give the authority to set parking rates.

Alderman Boulton commented with regard to the issue that she makes the calculation each time she is parking downtown – it’s cheaper to park on the street versus a garage. She said that if it costs $2 at a meter than she would choose a garage. She feels that we will not get people to park off-street unless we incentivize them to park in garages. If we are really going to make a difference in the downtown parking it will involve a myriad of “tools” and this is one of the important “tools” and also to address issues on a timely manner in making changes. She expressed that she is in support of the ordinance. She added that the $2 rate is following the market.

In response to Alderman Winings questions, City Manager Owens stated that with the app and the technology we could go to dynamic pricing which is being done now through metropolitan areas and that would be something that would change on policy basis or demand. During certain hours the rate would go up because of certain demand and the app allows us to have those conversations. In response to Mayor Sanger’s comment, Alderman Berkowitz explained that his understanding is that it depends on the parking zone whether or not you can automatically add additional time via the app. City Manager Owen’s confirming that the “park once” zones are already in use.

In response to Mayor Sanger’s comment, Alderman Berkowitz explained that his understanding is that it depends on the parking zone whether or not you can automatically add additional time via the app. City Manager Owen’s confirming that the “park once” zones are already in use.

September 13, 2016 09-13-16 BOA Minutes Page 7 of 9 Gary Carter addressed the Board explaining the concept of the park-once app and zones. The proposed ordinance is written to allow the City Manager to make any changes administratively instead of coming back to the Board on a frequent basis. Alderman Garnholz introduced Bill No. 6575, an ordinance to approve an amendment to Chapter 350 related to parking meter rates, parking time zones, and to establish park once zones to be read for the first time by title only. Alderman Winings seconded. City Attorney O’Keefe reads Bill No. 6575, an Ordinance Amending Chapter 350 of the Clayton City Code Relating to Parking Restrictions and Enforcement for the first time by title only.

Mayor Sanger called for a roll call vote.

Alderman Garnholz – Nay; Alderman Winings – Aye; Alderman Boulton – Aye; Alderman Berger – Nay; Alderman Lintz – Aye; Alderman Berkowitz – Nay; and Mayor Sanger – Aye. (4-Ayes – 3-Nays)

AN ORDINANCE TO CONSIDER AMENDING CHAPTER 350 OF THE CLAYTON CITY CODE PERTAINING TO MINIMUM FINES FOR PARKING VIOLATIONS

City Manager Owens reported that the proposed ordinance amends Chapter 350 of the Clayton City Code relating to parking restrictions and enforcement. It specifically amends the fine amounts for parking violations. The proposed changes increase the current parking fines but to encourage prompt resolution and payment offers discounts for early payment. If fines are paid within 14 days of the violation then the fine will be discounted to one-third (1/3) of the fine amount. If the fines are paid 14 to 45 days after violation, the fine will be discounted to two-thirds (2/3) of the amount of the fine. The recommendation is based on the July 8, 2016 downtown parking study. A chart with the proposed changes is included in the memorandum. Staff posted the proposed changes on the City website on August 26, 2016. On September 1, 2016 staff sent 141 invitations to Clayton retailers and restauranteurs to attend an informational meeting about the proposed changes. On September 2, 2016 the proposed changes were included in the Clayton Connection email. Public input was limited. Only 10 people attended the retail and restaurant meeting and as of September 6, 2016 staff has received only 4 comments based on the website posting and email. However, based on received comments the principal concern is for the need to address employee parking, particularly the employees of retail and restaurant establishments. Other concerns included the need for equitable and fair enforcement of parking spaces, parking meter rates that do not discourage customer traffic, and the lack of handicap accessible on- street parking. Very few of the received comments included any mention of parking fines.

8:10 p.m. - Alderman Berkowitz moved to adjourn to a closed session to consult with City Attorney O’Keefe. Alderman Lintz seconded.

The motion passed unanimously on a voice vote.

8:17 p.m. the meeting reconvened.

Alderman Garnholz moved to table Bill No. 6576, an ordinance amending Chapter 350 of the Clayton City Code pertaining to minimum fines for parking violations at the call of the Mayor. Alderman Winings seconded.

The motion passed unanimously on a voice vote.

Presentation of the 3rd Quarter FY2016 Budget Report

Janet Watson provided a brief presentation and overview of the 3rd Quarter Financial Report. She reported that the City started this year with a balanced budget in the General Fund which maintained the fund balance at a level of 63%. Last year was the first year the City had a balanced budget result since 2009. After amendments through the 3rd quarter, FY16 is still budgeted to result in a year-end surplus.