(Res. No. 2025-22)

Motion made by Alderman Buse to approve the consent agenda. Alderman Patel seconded.

The motion passed on a roll call vote: Alderman Buse – Aye; Alderman Patel – Aye; Alderman Feder – Aye; Alderman Hummell – Aye; Alderman Yorg – Aye; and Mayor McAndrew – Aye.

SWEARING IN OF WARD 3 ALDERMAN

City Clerk Frazier called roll, and the following individuals were in attendance:

In person: Susan Buse, Becky Patel, Gary Feder, Rick Hummell, Jeff Yorg, Kami Waldman, and Mayor Bridget McAndrew.

Staff: City Manager Gipson, City Attorney O’Keefe, City Clerk Frazier, and Anna Krane, Director of Planning.

A PUBLIC HEARING AND A RESOLUTION FOR A CONDITIONAL USE PERMIT FOR 8121 MARYLAND AVENUE RESTAURANT TO BE KNOWN AS ZENSAI COFFEE

Staff: City Manager Gipson, City Attorney O’Keefe, City Clerk Frazier, and Anna Krane, Director of Planning. A PUBLIC HEARING AND A RESOLUTION FOR A CONDITIONAL USE PERMIT FOR 8121 MARYLAND AVENUE RESTAURANT TO BE KNOWN AS ZENSAI COFFEE

08-26-2025 BOA Minutes August 26, 2025 Page 2 of 6 Mayor McAndrew opened the public hearing and requested proof of publication.

City Manager Gipson reported that this is a public hearing to consider an application for a Conditional Use Permit submitted by Aura Galeano on behalf of Zensia Coffee LLC d/b/a Zensia Coffee Shop, to allow for the operation of a 1,200 square foot restaurant with an outdoor dining area.

Anna Krane, Director of Planning, addressed the Board to answer questions.

Mayor McAndrew closed the public hearing.

Motion made by Alderman Buse to approve Resolution No. 2025-23, granting a Conditional Use Permit for 8121 Maryland Avenue for Zensia Coffee LLC d/b/a Zensia Coffee Shop. Alderman Patel seconded.

The motion passed unanimously on a voice vote.

AN ORDINANCE FOR A CONTRACT WITH THE LAWRENCE GROUP LLC DBA INTEGRATE CONSTRUCTION PARTNERS, FOR THE GENERAL CONTRACTOR AND CONSTRUCTION SERVICES RELATED TO THE CLAYTON MUNICIPAL MAINTENANCE FACILITY PROJECT

City Manager Gipson reported that on June 30, 2025, Navigate Building Solutions, the City’s Owner’s Representative, issued an Invitation to Bid for the Clayton Municipal Maintenance Facility additions and renovations project located at 8300 Shaw Park Drive. Six (6) bids were opened on August 13, 2025, and The Lawrence Group LLC dba Integrate Construction Partners submitted the lowest, responsive, responsible Base Bid in the amount of $11,700,000, plus Add Alternate 7 in the amount of $10,000, for a total of $11,710,000. The cost for this work is consistent with the total program budget presented to the Board of Aldermen during a Design Development update on April 18, 2025. Additional procurement activities, including exterior signage, interior signage, furniture, fixtures, equipment, incidental low-voltage scope of work, and temporary City staff accommodations during the construction phase are costs that are also included in the total program budget but have not been procured. City staff recommends approval of the construction contract with The Lawrence Group LLC dba Integrate Construction Partners. In addition to the contract amount, City staff requests authorization to approve a change order(s) in an amount not to exceed $200,000 to address unforeseen conditions that may arise during construction in the existing operational facility. Matt Malikc, Director of Public Works, addressed the Board to answer questions. Joe Sweitzer, Project Director/Architect, Navigate Building Solutions, was present to answer questions. Alderman Buse introduced Bill No. 7087, approving a contract with the Lawrence Group LLC dba Integrate Construction Partners to be read for the first time by title only. Alderman Patel seconded.

City Attorney O’Keefe reads Bill No. 7087, first reading, an Ordinance Approving a Contract with the Lawrence Group LLC dba Integrate Construction Partners, for General Contractor and Construction Services Related to the Clayton Municipal Maintenance Facility Project by title only.

Motion made by Alderwoman Buse that the Board give unanimous consent to consideration for adoption of Bill No. 7088 on the day of its introduction. Alderman Patel seconded.

08-26-2025 BOA Minutes August 26, 2025 Page 4 of 6

The motion passed unanimously on a voice vote.

Alderwoman Buse introduced Bill No. 7088, approving an easement agreement with Bi- State Metro related to the Municipal Garage Project to be read for the second time by title only. Alderman Patel seconded.

City Attorney O’Keefe reads Bill No. 7088, second reading, an Ordinance Approving Execution of a Permanent Easement Agreement with Bi-State Development Agency Related to the Clayton Municipal Maintenance Facility Project at 8300 Shaw Park Drive by title only.

The motion passed on a roll call vote: Alderman Buse – Aye; Alderman Feder – Aye; Alderman Patel – Aye; Alderman Hummell – Aye; Alderman Yorg – Aye; Alderman Waldman – Aye; and Mayor McAndrew – Aye. The bill, having received majority approval, was adopted, and became Ordinance No. 6948 of the City of Clayton.

AN ORDINANCE FOR A CHANGE ORDER #2 TO THE CONTRACT WITH WESTERN WATERPROOFING COMPANY, INC., D/B/A WESTERN SPECIALTY CONTRACTORS FOR THE EASTERN PHASE OF THE 10 S BRENTWOOD 3RD LEVEL PARKING GARAGE REPAIR PROJECT

City Manager Gipson reported that the City is currently under contract with Western Specialty Contractors (aka WSC) to replace the waterproof coating that protects the third level of the 10 S. Brentwood Parking Garage. During deteriorated concrete removal of the western phase, they have encountered 12 additional post-tension cables requiring repair. Staff is requesting additional funding in the sum of $75,000 to complete the western phase of the project and will submit a proposed budget amendment to the Board of Aldermen for the Fiscal Year 2025 Capital Improvement Fund (CIF) to address this issue later.

Matt Malick, Director of Public Works, addressed the Board to answer questions.

Alderwoman Buse introduced Bill No. 7089, approving a change order #2 with Western Specialty Contractors for the garage repairs at 10 S. Brentwood Boulevard to be read for the first time by title only. Alderman Patel seconded.

City Attorney O’Keefe reads Bill No. 7089, first reading, an Ordinance Approving Change Order to the Contract with Western Waterproofing Company, Inc. d/b/a Western Specialty Contractors for the Eastern Phase of the 10 S. Brentwood 3rd Level Parking Garage Repair Project by title only.

The motion passed unanimously on a voice vote.

Motion made by Alderwoman Buse that the Board give unanimous consent to consideration for adoption of Bill No. 7089 on the day of its introduction. Alderman Patel seconded.

The motion passed unanimously on a voice vote.

Alderman Patel seconded. The motion passed unanimously on a voice vote.

08-26-2025 BOA Minutes August 26, 2025 Page 5 of 6 Alderwoman Buse introduced Bill No. 7089, approving a change order #2 with Western Specialty Contractors for the garage repairs at 10 S. Brentwood Boulevard to be read for the second time by title only. Alderman Patel seconded.

City Attorney O’Keefe reads Bill No. 7089, second reading, an Ordinance Approving a Change Order to the Contract with Western Waterproofing Company, Inc. d/b/a Western Specialty Contractors for the Eastern Phase of the 10 S. Brentwood 3rd Level Parking Garage Repair Project by title only.

The motion passed on a roll call vote: Alderman Buse – Aye; Alderman Feder – Aye; Alderman Patel – Aye; Alderman Hummell – Aye; Alderman Yorg – Aye; and Mayor McAndrew – Aye. The bill, having received majority approval, was adopted, and became Ordinance No. 6949 of the City of Clayton.

ALDERMANIC COMMITTEE ASSIGNMENT

Motion made by Alderman Buse to approve the appointment of Alderwoman Waldman as the Aldermanic representative to the Parks & Recreation Commission, Sustainability Advisory Committee, and the Uniformed Employees Retirement Fund Board. Alderman Patel seconded.

The motion passed unanimously on a voice vote.

OTHER

Alderman Buse reported on the following: • Sustainability Advisory Committee o Lights Out Campaign – banner is displayed at City Hall; encourage businesses to participate o Urban Dark Skies – Oak Knoll Park lighting issues o Area fall recycling events are coming up – City of Clayton electronics recycling event is scheduled for December 5 o Discussed performance standards • Plan Commission o Discussion - signage issues for Berry Box restaurant; water retention; impervious coverage; trees

Alderman Patel reported on the following: • Sidewalk repairs are happening in the Hillcrest Neighborhood – extended thanks to Public Works • Attended a Paraquad hosted event, program on “Complete Streets” • Oak Knoll Musical Nights event – well attended • Possible future discussion on a change in how the Parking Ambassadors write parking tickets

Alderman Feder reported on the following: • Today is the 4th anniversary of his swearing-in as an alderman • Ward 3 Coffee resumes this fall and is scheduled for September 13th • Announced his bid for re-election next April, if possible • Attended the Taste of St. Louis