The motion passed unanimously on a voice vote. AN ORDINANCE TO CONSIDER APPROVING A CONTRACT WITH HR GREEN, INC. FOR DESIGN SERVICES RELATED TO BRENTWOOD BOULEVARD RESURFACING PROJECT

City Manager Owens reported that the City’s Brentwood Boulevard Resurfacing Project was approved for funding through East-West Gateway’s Surface Transportation Program (STP) selection process. The Board of Aldermen approved the execution of the Program Agreement on November 30, 2015. Engineering is planned for 2016 and construction in 2018. Public Works staff performed consultant solicitation in accordance with MoDOT’s Local Public Agency Manual. An advertisement was placed on MoDOT’s website, and sixteen consultants’ submitted qualifications. Upon review of the qualifications, HR Green, Inc. was selected to provide engineering services for the project, with EFK Moen, LLC. serving as sub-consultant. EFK Moen will provide surveying services, and HR Green will handle the remainder of the engineering design. HR Green will provide analysis and design on approximately 37 curb ramps, upgrades to traffic signals for ADA compliance, traffic control details, paving plans, row/easement documents (as needed) and quantities

07-12-16 BOA Minutes July 12, 2016 Page 5 of 8 tabulation. Additionally, as part of the design, the consultant will be evaluating the project corridor for compliance with the Complete Streets Ordinance and potential enhancements, including landscaped medians. In addition to engineering, the grant application estimated $10,000 for right-of-way/easement procurement, and $1,141,140 for construction. The grant includes $513,513 in federal funding for the construction; local funds were planned to be used for the engineering and right-of-way/easement procurement. Total federal funding represents 55% of the project budget on the approved application. These values are included in the FY 2016- 2018 budget. Public Works requests that an additional design contingency of $12,000 be made available for utilization in the event of unforeseen circumstances, upon approval by the Director of Public Works. The Construction portion of the contract will provide for materials testing, and will be funded out of the grant’s construction allocation. Recommendation is to approve the design contract with HR Green in the amount of $115,973.32, plus a design contingency of $12,000 for the Brentwood Boulevard Resurfacing Project. Alderman Boulton stated that she wants a bike lane. City Manager Owens added that the design will include the median area; and that staff has also reiterated to the contractor that they would be required to comply with Complete Streets Ordinance. Also, a resident contacted the city with some suggested ideas and staff has asked the contractor to contact them.

City Attorney O’Keefe reads Bill No. 6563, an Ordinance Approving a Contract With HR Green, Inc., for Engineering Services Related to the Brentwood Boulevard Resurfacing Project for the second time by title only. Alderman Garnholz – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6432 of the City of Clayton. AN ORDINANCE TO CONSIDER APPROVING A CONTRACT FOR THE CONSTRUCTION AND INSTALLATION OF DOWNTOWN WAYFINDING SIGNAGE

City Manager Owens reported that staff is requesting approval of a contract for the construction and installation of wayfinding signage. The scope of work for this project will include the construction and installation of 33

07-12-16 BOA Minutes July 12, 2016 Page 6 of 8 vehicle directional signs, 19 pedestrian directional signs, 3 identity signs, 27 parking identification signs and 7 directory kiosk. All signs will be located according to the recently conducted Wayfinding Study. A copy of the request for proposals is attached to this memo. The response from the recommended firm is also attached. The City issued a request for proposals (RFP) on May 13, 2016. Two bids were received by 1:00pm June 10, 2016, the stated deadline. The bid tabulation is attached. Kiki Obata & Co., the authors of the Wayfinding Study, was retained to assist staff with the review of bids and required sample signs. Based on the recommendation of Kiku Obata & Co. staff is recommending that the City enter into a contract with Color-Ad for the implementation of the downtown wayfinding system. The General Fund has $500,000 budgeted for wayfinding implementation. The contract presented is for $329,000. In addition, staff is requesting that the City Manager be authorized to utilize another $32,900 for contingency in the event site conditions require additional expenditures. Recommendation is to approve the ordinance authorizing a contract with Color-Ad in the amount of $329,000 and authorizing staff to spend an additional $32,900 in necessary. In response to Alderman Berkowitz’s question, City Manager Owens encouraged the Board to send him any questions that they may have and staff would consult with the contractor. In response to Alderman Berkowitz’s question, Gary Carter stated that there is a time schedule and the installation will not impact traffic.