09-13-16 Joint BOA and BOE Minutes September 13, 2016 Page 1 of 2

Joint Board of Aldermen and Board of Education Meeting The Center of Clayton September 13, 2016 6:00 p.m. Minutes

Attendance:

City of Clayton Board of Aldermen - Mayor Harold J. Sanger, Alderman Cynthia Garnholz, Alderman Mark Winings, Alderman Joanne Boulton, Alderman Alex Berger III, Alderman Rich Lintz, and Alderman Ira Berkowitz. City of Clayton Staff - City Manager Craig S. Owens, City Clerk June Frazier, and Director of Parks & Recreation Patty DeForrest, Assistant Director of Parks & Recreation Toni Siering. Board of Education - Kristin Redington, Lily Raymond, Amy Rubin, Jenaro Centeno, Brad Bernstein, Joe Miller, Gary Pierson. School District of Clayton – Dr. Sean Doherty, and Barbara P. Moore, Executive Assistant to Superintendent

CRSWC - Robert Kerr,Todd Thomason, Mary Jo Gruber, and Tim Wonnish

MYAC Mayor Sanger introduced the members of the 2016-2017 Mayor’s Youth Advisory Council – Anna Anzilotti, Ricky Kuehn, Claire Millett, Maria Hyrc, Jake Gillette, Jeremy Berkowitz, Matthew Straetker, David Oyster, Jiayi “Tiger” Chen, Lian Anderson, Eunice Shin, Lauren Praiss, Caroline Thomason, Cheryl Redohl, Adult Sponsor, Laura Stanton, Adult Sponsor, Christopher Livingston, School Rep. Patty DeForrest provided a presentation on the CRSWC Annual update and report. Toni Siering provided both Boards with an overview of the CRSWC FY2017 proposed budget. In response to Mayor Sanger’s question, Toni Siering stated that Subway pays a percentage on sales that exceed $180,000.

Toni Siering provided both Boards with an overview of the CRSWC FY2017 proposed budget. In response to Mayor Sanger’s question, Toni Siering stated that Subway pays a percentage on sales that exceed $180,000. In response to Lily Raymond’s question, Aldermen Berger explained that the questions on the survey were asked in several different ways in order to get the different views from citizens. He thought that the questions were great and that they had a good citizen response. He encouraged everyone to read the survey results. In response to Mayor Sanger’s question, Patty DeForrest stated that they have been concerned with service delivery due to staff turnover, but the good news is that they have hired a full time person to replace two of the vacant positions. Although, staffing for part-time positions is difficult. Mayor Sanger expressed his appreciation in working together with the Board of Education and the School District of Clayton. He extended kudos to the District for ranking as one or two in the State. Kristin Reddington expressed the same appreciation. There being no further business the joint meeting was adjourned at 6:45 p.m.

____________________________

Mayor

09-13-16 Joint BOA and BOE Minutes September 13, 2016 Page 2 of 2

ATTEST:

____________________________ City Clerk

September 13, 2016 09-13-16 BOA Minutes Page 1 of 9 THE CITY OF CLAYTON

Board of Aldermen City Hall – 10 N. Bemiston Avenue September 13, 2016 7:00 p.m.

Minutes

Mayor Sanger called the meeting to order and requested a roll call. The following individuals were in attendance:

Aldermen: Cynthia Garnholz, Mark Winings, Joanne Boulton, Alex Berger III, Rich Lintz and Ira Berkowitz.

Mayor Sanger City Manager Owens City Attorney O’Keefe

Alderman Boulton moved to approve the August 23, 2016 minutes. Alderman Winings seconded.

The motion to approve the minutes passed unanimously on a voice vote.

PUBLIC REQUESTS AND PETITIONS

None

AN ORDINANCE ADOPTING A SPECIAL DEVELOPMENT SUBDISTRICT FOR THE PROPERTY ADDRESSED 8125 FORSYTH BOULEVARD

City Manager Owens reported that on August 23, 2016, this request was presented to the Board of Aldermen and subsequently continued to this meeting. Since that time, staff has met with the applicant multiple times in continued discussion and review of the additional items submitted by the applicant. At this time staff is recommending that the Board of Aldermen table the item to the meeting of October 18, 2016.

Gary Feder, Husch Blackwell, representing Shaw Park Plaza owner, addressed the Board expressing his concerns for the City to allow continuance of the subject agenda item. He expressed that the project has been continued without Board discussion for the past three months and that also he has not been given any further or new information and feels that communication has been nonexistent.

Alderman Garnholz moved to table Bill No. 6561 relating to 8125 Forsyth Boulevard until the October 18, 2016 Board of Aldermen meeting. Alderman Winings seconded.

The motion passed 6 - Ayes to 1 – Nay (Alderman Boulton) on a voice vote.

A MOTION TO APPROVE THE CRSWC FY2017 BUDGET

City Manager Owens reported that earlier this evening the Board of Aldermen met jointly with the Board of Education and was provided a presentation on the proposed Fiscal Year 2017 Clayton Recreation, Sports and Wellness Commission (CRSWC) Budget for The Center of Clayton.

Mayor Sanger explained to the audience that the Board of Aldermen jointly with the Board of Education spent about an hour going through a presentation.

Alderman Garnholz moved to approve the CRSWC FY2017 Budget. Alderman Winings seconded.

Alderman Garnholz moved to approve the CRSWC FY2017 Budget. Alderman Winings seconded.

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The motion passed unanimously on a voice vote.

AN ORDINANCE SETTING THE TAX YEAR 2016 PROPERTY TAX LEVIES FOR FISCAL YEAR 2017 BUDGET AND TO HOLD A PUBLIC HEARING- 2nd READING

City Manager Owens reported that as part of the property tax levy process, the Board held a public hearing to seek public input on the proposed tax rates on August 23, 2016. There were some slight revisions since the first reading which will require an amendment for passage.

The property tax levy process is somewhat complex in that as assessments increase the City is not allowed to gain any more revenue. Therefore the maximum tax rates we are allowed to levy actually go down or “roll back” to generate no more revenue than the past year. The only ability to gain revenue is through growth in the CPI (listed above), new construction, and through recoupment of taxes from successful protests that have been resolved in the past year.

We are addressing the recoupment process this year due to the significant revenue the City has lost through successful protests over the past few years. In each year, the City is allowed to “recoup” the lost revenue which was due to assessed valuation reduction through protests adjudicated by the Missouri State Tax Commission after the City’s higher (pre-protest) assessed value had been used to calculate the permissible tax rate in prior years. The City is allowed to increase our levies to generate the revenue lost from having used an incorrect total assessed value in the last year only. The Clayton School District has used this recoupment process for several years. This recoupment process is the only method for the City to receive the revenue it should have received had prior rates been calculated on the basis of the correct total assessed value.

Thus the City’s maximum levies this year are projected to generate the amount of revenue from the previous year, plus CPI and revenue related to new construction, plus the amount available for recoupment which we are incorporating this year. These levies as presented are subject to change by the Board of Equalization and through the Missouri State Auditor’s certification process, therefore there is the potential for them to still change slightly. If this occurs, staff will inform you of our options at that time.

The assessments on which the General Fund, Police Building Debt Service and General Obligation Debt Service levies are applied changed by an increase of 0.7% for residential and reduced by 0.6% for commercial. The General Fund tax levy, which may be used for any general purpose, is projected to generate nearly $6.3 million, or approximately $380,000 higher than last year. The City also has a levy to support the debt service of the police building. This levy was approved by voters in 2010 and implemented in 2013 when a previous general obligation bond issue matured. This levy will generate nearly $1.1 million which is similar to last year.

In April 2014 voters approved a general obligation bond issue supported by property tax to be used for neighborhood street resurfacing, street lighting and alley improvements. The City issued these bonds in 2014 and implemented the related levy last year. For this year, the levy will generate nearly $1.1 million, which is slightly lower than last year.

The following rates are proposed to be levied for the 2016 calendar year (FY 2017 budget year), and all rates are per $100 of assessed valuation. Rates are also presented for the recent tax history and are listed under the calendar year for which the rates apply.

Property Category 2013 Tax Rate 2014 Tax Rate 2015 Tax Rate 2016 First Reading 2016 to be Amended 2015 Rate to 2016 Amended Rate Change General Revenue