Citation in context
September 8, 2015 — Meeting Minutes
Cited passage
09-08-15 BOA Minutes September 8, 2015 Page 5 of 5
The Human Resources Department staff is proposing to dispose of (1) Employment Applications dated 2006 through 2012; (2) Employee Timesheets dated 2007 through 2010.
The Finance Department is disposing of records as specified and provided previously to the Board.
Based on the Board’s past discussions, staff has reviewed the records and confirmed that these are materials that meet the retention schedules set forth by the Secretary of State and that these records are no longer needed by staff. We have also verified that this list does not contain any records we would consider to be of an “historical” nature. Recommendation is to approve a motion to dispose of the records listed above
Alderman Garnholz moved to approve the destruction of records as specified. Alderman Winings seconded.
The motion passed unanimously on a voice vote.
APPOINTMENT TO THE BOARDS AND COMMISSIONS
Alderman Garnholz moved to approve the recommended appointment of Peggy “Pepe” Finn to the Plan Commission/Architectural Review Board. Alderman Winings seconded.
The motion passed unanimously on a voice vote.
Other
Alderman Berger reported that the CRSWC met and approved the proposed budget. He complimented Patty DeForrest and Toni Siering on their hard work.
Alderman Berger complimented the Fire and EMS staff in the handling of a recent 911 emergency over the weekend.
Mayor Sanger announced that the Clayton High School Homecoming is scheduled October 11th and the Board will again ride in a fire truck during the parade.
Mayor Sanger reported that he and City Manager Owens attended a meeting with regard to the potential MetroLink route extension.
There being no further business the meeting was adjourned at 8:09 p.m.
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Mayor ATTEST:
____________________________ City Clerk
09-08-15 BOA Minutes September 8, 2015 Page 4 of 5
owners. He suggested that the Board and staff continue to discuss the ordinance and requirements before voting on the issue and to therefore table Bill No. 6518 until further notice. Alderman Garnholz moved to table Bill No. 6518. Alderman Winings seconded. The motion passed unanimously on a voice vote. City Manager Owens reviewed the notes that the Board would like to see in the redraft of the ordinance: (1) remove the option for living screens; (2) better define the standards for living screens; (3) limit the number of domestic fowl based on space and recommended standards; (4) ban roosters, but allow for roosters that do not crow; and (5) consider less stringent requirements for coops if a fence is provided. AN ORDINANCE TO CONSIDER APPROVING A THIRD QUARTER AMENDMENT TO THE FISCAL YEAR 2015 BUDGET
Janet Watson provided a brief summary to the Board on the proposed 3rd Quarter FY2015 Budget amendments previously provided to the Board. In response to Alderman Berger’s question, Patty DeForrest explained that staff is requesting authorization in order to coordinate and begin the Metropolitan Sewer District (MSD) project, including surveying, and designing the failing retaining wall project along Big Bend Boulevard. In response to Mayor Sanger’s questions, Patty DeForrest confirmed that the $57,000 for the ice rink is now off of the FY2016 Budget. Alderman Garnholz introduced Bill No. 6519, an ordinance to approve the third quarter FY2015 Budget amendment to be read for the first time by title only. Alderman Winings seconded.
Alderman Garnholz introduced Bill No. 6519, an ordinance to approve the third quarter FY2015 Budget amendment to be read for the first time by title only. Alderman Winings seconded. City Attorney Heinz reads Bill No. 6519, an Ordinance Amending the Fiscal Year 2015 Budget for the first time by title only. The motion passed unanimously on a voice vote. Alderman Garnholz moved that the Board give unanimous consent to consideration for adoption of Bill No. 6519 on the day of its introduction. Alderman Winings seconded. The motion passed unanimously on a voice vote. Alderman Garnholz introduced Bill No. 6519, an ordinance to approve the third quarter FY2015 Budget amendment to be read for the first time by title only. Alderman Winings seconded. City Attorney Heinz reads Bill No. 6519, an Ordinance Amending the Fiscal Year 2015 Budget for the second time by title only. Alderman Garnholz – Aye; Alderman Winings – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6388 of the City of Clayton. MOTION TO CONSIDER APPROVING THE DISPOSAL OF RECORDS City Manager Owens reported that as the Board is aware, it is the recommended guideline of the Secretary of State to formally approve the disposition of records at the Board of Aldermen level.