This is anticipated to be as early as mid-September with the work estimated to take six to eight months. In summary, the terms of the lease include:

 Term: Twenty-five (25) years; beginning on Lease Commencement Date plus an option to renew for an additional ten (10) year term.  Community Foundation to maintain commercial liability insurance in the amount of $3,000,000/$3,000,000. In addition, tenant shall maintain worker’s compensation insurance with no less than the minimum limits required by law.  Community Foundation will also be responsible for all interior maintenance and utility costs associated with the property once initial construction work is completed.  Capital improvements will be made by in a mutually agreed plan and paid for according to a 77.5/22.5% division, Community Foundation/City of Clayton.  No rent will be paid in the first twenty-five years of the lease due to the anticipated investment of nearly $1.25 million by the Community Foundation for repairs to the structure.

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 Thirty spaces will be allocated to Community Foundation employees and visitors. Additional provisions of the lease cover issues related to special events, parking, signage and a variety of other administrative details. Recommendation is to approve the ordinance authorizing the execution of a lease between the City of Clayton and the St. Louis Community Foundation for the property at #2 Oak Knoll Park. Alderman Winings recused himself from the meeting. In response to the Board’s questions, Patty DeForrest explained that the entire property is 16,000 square feet, but that only 12,500 square feet is useful. She confirmed that there are 81 parking spaces available for the site. With regard to property tax, she explained that the organization is a non-for-profit and therefore will not be paying taxes. Ms. Emelia Bond, Executive Director, Community Foundation, addressed the Board explaining that the organization is a non-for-profit and has helped St. Louisans put charitable dollars to work since 1915. The help their donors address the issues that are most important to them in the communities they care about most. They currently have nine employees and will be expanding to twelve. In response to Alderman Lintz’s question regarding the Clayton Century Foundation services, Patty DeForrest noted that it is in discussion, but that would be a separate agreement. Alderman Boulton introduced Bill No. 6516, an ordinance to approve a Lease Agreement with The St. Louis Community Foundation for #2 Oak Knoll Park to be read for the first time by title only.

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City Manager Owens reported that the Public Works Department is requesting approval of a construction contract for the FY15 Alleys Project. This project will include the reconstruction of various alleys in the Downtown and Davis Place areas. Bids were opened at 2:05 pm on August 13, 2015. The City received two bids as shown on the attached bid tabulation. Gershenson Construction Company, Inc. submitted the lowest, responsive, responsible base bid in the amount of $414,885.00. The final engineer’s estimate for this work was $321,535. All of these values include the alternate bid item, A1, for over excavation of soft soils, if necessary. Mobilization bids were higher than estimated, but understandable as this year’s project is only about one-half the size of last year’s project. The second lowest bid came from Raineri Construction, at $465,532.50, 12.2% higher than Gershenson Construction Company, Inc. The Capital Improvement Fund has $540,000 budgeted for this activity in FY 2015. City Staff recommends approval of the construction contract with Gershenson Construction Company, Inc. for the base bid value of $414,885.00. In addition to the contract amount, the City Staff requests authorization to approve change orders in an amount not to exceed $45,000, which is approximately 10% of the project cost. This contingency would be used to cover expenditures to correct unknown site issues that become apparent during the project.

In addition to the contract amount, the City Staff requests authorization to approve change orders in an amount not to exceed $45,000, which is approximately 10% of the project cost. This contingency would be used to cover expenditures to correct unknown site issues that become apparent during the project. Recommendation is to approve the ordinance authorizing a contract with Gershenson Construction Company, Inc. in the amount of $414,885.00, plus a contingency of $45,000 for the FY15 Resurfacing Project. In response to Alderman Berger’s question, Dale Houdeshell explained confirmed that there is one area in Davis Place that is not included because they are surveying for a property line. Alderman Winings introduced Bill No. 6517, an ordinance to approve a contract with Gershenson Construction Company, Inc. for the FY2015 Alley Repairs Project to be read for the first time by title only. Alderman Boulton seconded. City Attorney O’Keefe reads Bill No. 6517, an Ordinance Approving a Contract with Gershenson Construction Company, Inc. for the FY2015 Alleys Project for the first time by title only. The motion passed unanimously on a voice vote. Alderman Winings moved that the Board give unanimous consent to consideration for adoption of Bill No. 6517 on the day of its introduction. Alderman Boulton seconded. The motion passed unanimously on a voice vote. Alderman Winings introduced Bill No. 6517, an ordinance to approve a contract with Gershenson Construction Company, Inc. for the FY2015 Alley Repairs Project to be read for the second time by title only. Alderman Boulton seconded.