Recommendation is to approve the Pledge Agreement for improvements to the North Entry Project in Shaw Park as submitted. The Board expressed their appreciation for such a generous gift to the City. Alderman Harris commented that this is a landmark gift and can be the foundation or catalyst for future accomplishments. Mayor Sanger expressed his gratitude for the $7 million pledge, the largest ever gift to the City and he is very thankful for the Chapman’s generosity and vision. Alderman Harris introduced Bill No. 6485, an ordinance to consider approval of a pledge agreement between the Barry-Wehmiller Group, the Clayton Century Foundation and the City of Clayton for a contribution to fund improvements to Shaw Park, to be read for the first time by title only. Alderman Garnholz seconded. Alderman Berger expressed that some Ward 3 citizens are “not in the know” with regard to the North Entry Project and stresses the importance of holding public forums to receive public comment. Mayor Sanger reminded the Board that tonight they are only considering accepting a generous pledge and the next step would be considering the SWT contract. He clarified that the verbiage is a draft which can be modified. Patty DeForrest explained that numerous meetings have been held with the director and the client and will be held throughout the entire process. She said that they will create a timeline and add three public forums. City Attorney O’Keefe reads Bill No. 6485, an Ordinance Approving a Pledge Agreement Between the Barry-Wehmiller Group, Chapman Family Foundation and Robert H.

She said that they will create a timeline and add three public forums. City Attorney O’Keefe reads Bill No. 6485, an Ordinance Approving a Pledge Agreement Between the Barry-Wehmiller Group, Chapman Family Foundation and Robert H. Chapman, the Clayton Century Foundation and the City of Clayton for Contributions to Fund Improvements to the North End of Shaw Park, a Priority Project Identified in the Shaw Park Master Plan Overlay for the first time be title only.

Alderman Harris – Aye; Alderman Garnholz – Aye; Alderman Winings – Aye; Alderman Boulton – Aye; Berger – Aye; Alderman Lintz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6359 of the City of Clayton. AN ORDINANCE TO CONSIDER APPROVING MANAGEMENT AGREEMENTS DETAILING THE RESPONSIBLITIES OF THE CITY OF CLAYTON AS THEY RELATE TO THE OPERATION AND MANAGEMENT OF THE CENTER OF CLAYTON

City Manager Owens reported that upon review of documents related to ownership and operation of the Center of Clayton it was determined that the Management Agreements that were developed in 2003 to help clarify roles and responsibilities of the City of Clayton and the School District of Clayton related to the operation and management of the Center of Clayton needed to be updated. Patty DeForrest explained that before the Board tonight are the nine agreements between the City and the Clayton Recreation, Sports and Wellness Commission that cover the areas of Aquatic Facility Management, Climbing Wall Management, Community Programming, Exterior Facility and Grounds Maintenance, Financial Management Services, Fitness Facility Management, General Facility Management and Administration, Technology Services and Sports Recreation Programming. She said that the agreements were developed in 2003 and this is basically to clean up the language. She explained that the primary reason these needed to be updated is due to the fact that the position of CRSWC Executive Director is no longer being filled. When these documents were written there was a full-time Executive Director and much of the reporting responsibilities identified within them referenced that position.

She explained that the primary reason these needed to be updated is due to the fact that the position of CRSWC Executive Director is no longer being filled. When these documents were written there was a full-time Executive Director and much of the reporting responsibilities identified within them referenced that position. In addition, the original set referenced specific dates such as “the approved FY04 budget”. We felt that it was time to make changes in order to clarify responsibilities related to oversight but to also bring them up-to-date as they relate to specific reference to years. In general, they have replaced responsibility for ensuring that service expectations are being met with the Director of Parks and Recreation with ultimate responsibility left in the hands of the CRSWC. We have also replaced references such as “the approved FY04 budget” with language such as “the approved budget”. We have not made any changes in the division of responsibilities for handling services as this was undertaken to update the language of the documents, not change the overriding agreement as to the services being provided by the City to the CRSWC.