Citation in context
September 27, 2016 — Meeting Minutes
Cited passage
Clayton will initially make the decision for the employee selection with the other cities sharing associated costs. City Attorney O’Keefe clarified that the employee selected would be a current employee and not a new hire.
September 27, 2016 09-27-16 BOA Minutes Page 8 of 10 Alderman Garnholz introduced Bill No. 6584, An Ordinance Authorizing The City Manager To Enter Into An Intergovernmental Agreement With The Cities Of Brentwood And Maplewood For A Shared Fire Training Officer to be read for the first time by title only. Alderman Winings seconded.
City Attorney O’Keefe reads Bill No. 6584, An Ordinance Authorizing The City Manager To Enter Into An Intergovernmental Agreement With The Cities Of Brentwood And Maplewood For A Shared Fire Training Officer for the first time by title only.
The motion passed unanimously on a voice vote.
Alderman Garnholz moved that the Board give unanimous consent to consideration for adoption of Bill No. 6584 on the day of its introduction. Alderman Winings seconded.
The motion passed unanimously on a voice vote.
Alderman Garnholz introduced Bill No. 6584, An Ordinance Authorizing The City Manager To Enter Into An Intergovernmental Agreement With The Cities Of Brentwood And Maplewood For A Shared Fire Training Officer to be read for the second time by title only. Alderman Winings seconded.
City Attorney O’Keefe reads Bill No. 6584, An Ordinance Authorizing The City Manager To Enter Into An Intergovernmental Agreement With The Cities Of Brentwood And Maplewood For A Shared Fire Training Officer for the second time by title only.
Alderman Garnholz – Aye; Alderman Winings – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6451 of the City of Clayton.
AN ORDINANCE TO CONSIDER APPROVING AN INTERGOVERNMENTAL AGREEMENT TO PROVIDE FOR A SHARED RESERVE FIRE ENGINE WITH THE CITY OF MAPLEWOOD
City Manager Owens reported that as part of standard fire department operations the City chooses to operate two fire apparatus. Standard practice dictates that in order to maintain two operational fire apparatus that reserve apparatus be immediately available at a ratio of one reserve for every five in-service apparatus. We have historically borrowed other City’s reserve fire trucks as we do not have a facticity to store the reserve unit and have not had an apparatus suitable to keep as a reserve unit.
We have replaced our current front line fire truck, a 2006 KME Predator, with a 2016 KME. As part of the planning for this replacement the Public Works and Fire Departments conducted an assessment of the 2006 Fire Tuck and determined that it would have the ability to serve as a reserve apparatus. This provided us the opportunity to have a reserve a fire apparatus, but we lacked a storage location. As part of the ongoing shared services discussions among nearby fire chiefs the possibility of sharing a reserve apparatus between Maplewood and Clayton was explored and is believed to be operationally feasible and provides economic advantages to both Cities.
Clayton’s 2006 KME Predator is newer and has improved capabilities compared to the 1992 Pierce Dash currently owned by Maplewood; and this shared apparatus will benefit the citizens of both communities. Staff recommends making the Clayton 2006 KME available as a resource shared between Clayton and Maplewood as provided in the attached Intergovernmental Agreement, to be jointly maintained with Maplewood.
Recommendation is to approve the ordinance authorizing the City Manager to enter into an Intergovernmental Agreement with the City of Maplewood for a Shared Reserve Fire Engine
In addition to the contract amount, City Staff requests authorization to approve change orders in an amount not to exceed $24,500.00, which is approximately 7% of the Base Bid. This contingency would be used to cover expenditures to correct unknown site issues that become apparent during the project.
September 27, 2016 09-27-16 BOA Minutes Page 6 of 10 Recommendation is to approve the ordinance authorizing a contract with Midwest Elevator Company, Inc. in the amount of $471,619.00, plus a contingency of $24,500.00 for the 10 S. Brentwood Boulevard Elevator Modernization Project.
Alderman Garnholz introduced Bill No. 6582, An Ordinance Approving a Contract with Midwest Elevator Company, Inc. For The 10 S Brentwood Boulevard Elevator Modernization Project to be read for the first time by title only. Alderman Winings seconded.
City Attorney O’Keefe reads Bill No. 6582, An Ordinance Approving a Contract with Midwest Elevator Company, Inc. for the 10 S. Brentwood Boulevard Elevator Modernization Project for the first time by title only.
The motion passed unanimously on a voice vote.
Alderman Garnholz moved that the Board give unanimous consent to consideration for adoption of Bill No. 6582 on the day of its introduction. Alderman Winings seconded.
The motion passed unanimously on a voice vote.
Alderman Garnholz introduced Bill No. 6582, An Ordinance Approving a Contract with Midwest Elevator Company, Inc. for the 10 S. Brentwood Boulevard Elevator Modernization Project to be read for the second time by title only. Alderman Winings seconded.
City Attorney O’Keefe reads Bill No. 6582, An Ordinance Approving a Contract with Midwest Elevator Company, Inc. for the 10 S. Brentwood Boulevard Elevator Modernization Project for the second time by title only.
Alderman Garnholz – Aye; Alderman Winings – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6449 of the City of Clayton.
AN ORDINANCE TO CONSIDER AUTHORIZING THE CITY MANAGER TO ENTER INTO AN EXTENSION OF THE AGREEMENT WITH WASHINGTON UNIVERSITY FOR THE PROVISION OF FIRE PREVENTION, FIRE PROTECTION AND EMERGENCY MEDICAL SERVICES ON THE DANFORTH CAMPUS
City Manager Owens reported that for several years, the City of Clayton has provided Washington University with Fire Prevention, Fire Protection and Emergency Medical Services at their Hilltop Campus (main campus). Since 1992 the City and University have maintained these services through various written agreements. Our current agreement is set to expire on September 30, 2016 and both parties have expressed the desire to continue this arrangement and to that end a new agreement is being negotiated. Due to multiple factors a final agreement has not been reached at this time so the parties would like to enter into a short term agreement to allow them to complete negotiations and bring the Board a longer term agreement for their consideration.
The proposed agreement is for an extension of the current agreement until January 2017. The agreement also includes a provision for a rate increase to the current fee and a provision for a retroactive fee increase based on final agreement rates.
We believe this arrangement will allow for the successful completion of negotiations and a contract that is beneficial to the University and the City of Clayton. Recommendation is to approve.
Alderman Garnholz introduced Bill No. 6583, An Ordinance To Authorize The City Manager To Enter Into An Agreement With Washington University For The Provision Of Fire Prevention, Fire Protection And Ambulance Services To The Portion Of The Danforth Campus Located In Unincorporated St. Louis County to be read for the first time by title only. Alderman Winings seconded.
Louis County to be read for the first time by title only. Alderman Winings seconded.
September 27, 2016 09-27-16 BOA Minutes Page 7 of 10 City Attorney O’Keefe reads Bill No. 6583, An Ordinance To Authorize The City Manager To Enter Into An Agreement With Washington University For The Provision Of Fire Prevention, Fire Protection And Ambulance Services To The Portion Of The Danforth Campus Located In Unincorporated St. Louis County for the first time by title only.
The motion passed unanimously on a voice vote.
Alderman Garnholz moved that the Board give unanimous consent to consideration for adoption of Bill No. 6583 on the day of its introduction. Alderman Winings seconded.
The motion passed unanimously on a voice vote.
Alderman Garnholz introduced Bill No. 6583, An Ordinance To Authorize The City Manager To Enter Into An Agreement With Washington University For The Provision Of Fire Prevention, Fire Protection And Ambulance Services To The Portion Of The Danforth Campus Located In Unincorporated St. Louis County to be read for the second time by title only. Alderman Winings seconded.
City Attorney O’Keefe reads Bill No. 6583, An Ordinance To Authorize The City Manager To Enter Into An Agreement With Washington University For The Provision Of Fire Prevention, Fire Protection And Ambulance Services To The Portion Of The Danforth Campus Located In Unincorporated St. Louis County for the second time by title only.
Alderman Garnholz – Aye; Alderman Winings – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6450 of the City of Clayton.
AN ORDINANCE TO CONSIDER APPROVING AN INTERGOVERNMENTAL AGREEMENT TO PROVIDE FOR A SHARED FIRE TRAINING OFFICER WITH THE CITIES OF BRENTWOOD & MAPLEWOOD
City Manager Owens reported that as part of the ongoing activities of the area fire chiefs to improve services to our citizens an opportunity to improve the provision of training our firefighters has been identified - the creation of a shared Fire Training Officer between the cities of Brentwood, Clayton and Maplewood. This concept has been extensively researched by the Fire Chiefs and a proposal on this shared service presented to the City Managers of the respective communities.
The area fire departments have had a decade’s long practice of sharing training, but the lack of a single formal training program manager has meant that there was not always consistency in the delivery of these programs. A centralized training records manager will provide training programs and documentation needed for Fire Service and Emergency Medical Service accreditation which Clayton is pursuing. This situation will now occur with a full-time dedicated Fire Training Officer overseeing our training program.
Our share of this position is included in the recently approved budget. Brentwood has considered it in a first reading and Maplewood is holding the third reading for approval tonight.
Recommendation is to approve the ordinance authorizing the City Manager to enter into an Intergovernmental Agreement with the Cities of Brentwood and Maplewood for a Shared Fire Training Officer.
In response to Alderman Garnholz’s question, City Manager Owens stated that the cities of Richmond Heights and Rock Hill have expressed an interest, but currently have other obligations. Clayton will initially make the decision for the employee selection with the other cities sharing associated costs. City Attorney O’Keefe clarified that the employee selected would be a current employee and not a new hire.
Staff recommends making the Clayton 2006 KME available as a resource shared between Clayton and Maplewood as provided in the attached Intergovernmental Agreement, to be jointly maintained with Maplewood. Recommendation is to approve the ordinance authorizing the City Manager to enter into an Intergovernmental Agreement with the City of Maplewood for a Shared Reserve Fire Engine
September 27, 2016 09-27-16 BOA Minutes Page 9 of 10 Alderman Garnholz introduced Bill No. 6585, An Ordinance Authorizing the City Manager to Enter into an Intergovernmental Agreement with the City of Maplewood For A Shared Reserve Fire Engine to be read for the first time by title only. Alderman Winings seconded.
City Attorney O’Keefe reads Bill No. 6585, An Ordinance Authorizing the City Manager to Enter into an Intergovernmental Agreement with the City of Maplewood For A Shared Reserve Fire Engine for the first time by title only.
The motion passed unanimously on a voice vote.
Alderman Garnholz moved that the Board give unanimous consent to consideration for adoption of Bill No. 6585 on the day of its introduction. Alderman Winings seconded.
The motion passed unanimously on a voice vote.
Alderman Garnholz introduced Bill No. 6585, An Ordinance Authorizing the City Manager to Enter into an Intergovernmental Agreement with the City of Maplewood For A Shared Reserve Fire Engine to be read for the second time by title only. Alderman Winings seconded.
City Attorney O’Keefe reads Bill No. 6585, An Ordinance Authorizing the City Manager to Enter into an Intergovernmental Agreement with the City of Maplewood For A Shared Reserve Fire Engine for the second time by title only.
Alderman Garnholz – Aye; Alderman Winings – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6452 of the City of Clayton.
AN ORDINANCE TO CONSIDER AMENDING CHAPTER 350 OF THE CLAYTON CITY CODE TO ALLOW THE CITY MANAGER TO SET PARKING METER RATES, PARKING TIME LIMIT ZONES, AND ESTABLISH PARK ONCE ZONES
City Manager Owens reported that this ordinance was read for the first time and voted upon during the September 13, 2016 Board of Aldermen meeting. Tonight it is being considered for the second time. Staff recommends tabling the ordinance until the October 18, 2016 Board of Aldermen meeting.
Alderman Garnholz moved to table Bill No. 6575 to the October 18 BOA meeting. Alderman Winings seconded.
The motion passed unanimously on a voice vote.
Round table
Aldermen Garnholz, Winings, Berger, and Berkowitz commented that the Clayton High School Homecoming parade was fantastic.
Alderman Berkowitz reported that the Clayton Century Foundation Gifts Committee met and updated that the projects are taking shape and will come before the Board of Aldermen in the near future.
Mayor Sanger thanked the Board and staff for tonight’s meeting, noting that he was proud of the process.
City Manager Owens commented that this is a remarkable collaboration of the developer with the neighbors; he attended the ICMA Conference and shared that Clayton is already doing some “groundbreaking” processes that was presented at the conference.
Mayor Sanger thanked the Board and staff for tonight’s meeting, noting that he was proud of the process. City Manager Owens commented that this is a remarkable collaboration of the developer with the neighbors; he attended the ICMA Conference and shared that Clayton is already doing some “groundbreaking” processes that was presented at the conference.
September 27, 2016 09-27-16 BOA Minutes Page 10 of 10 There being no further regular business the meeting was adjourned at 9:41 p.m.
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