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minutes 2025-08-18 City meeting records #qbe382272 Open original ↗

August 18, 2025 — Meeting Minutes

This is the minutes of the City Plan Commission/Architectural Review Board meeting held August 18, 2025. It records attendance, approval of the July 21, 2025 minutes, consideration of new-business items including architectural review and sign modification at 7447 Forsyth Boulevard (approved unanimously), a Conditional Use Permit and exterior alterations for Zensia Coffee Shop at 8121 Maryland Avenue (exterior alterations approved with condition that polycarbonate details be submitted to staff), and old-business site-plan review for a residential addition at 8141 Pershing Avenue (approved with conditions related to forestry fund contribution, a recorded deed restriction for dry-well maintenance, and a percolation test requirement; vote recorded as five in favor and one opposed). The minutes also note a presentation on the Clayton 2040 Comprehensive Plan neighborhood analysis and adjournment at 6:43 p.m.
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Nick Mikulec, Applicant/Owner, was present on behalf of the application. PC-ARB discussed the application with the applicant. Susan Buse made a motion to approve with the following conditions: 1) The applicant shall contribute to the city forestry fund compensatory with the requirements of Section 405.4110.C.2. 2) To ensure the future maintenance and operation of the dry-well and ribbon drive, the applicant shall record a deed restriction noting the location and maintenance requirements of the dry-well system and the ribbon drive and shall submit proof of the recording prior to issuance of a Building Permit. 3) The applicant shall provide a percolation test report conducted by a qualified geotechnical engineer. The report must assess the performance of the proposed drywell based on the anticipated impact of a 15-year, 20-minute storm event. Should the results indicate that the proposed drywell is insufficient to accommodate the stormwater runoff generated by this event, the applicant shall be required to upsize the drywell accordingly to ensure adequate performance and compliance with applicable stormwater management standards. Helen DiFate seconded the motion. The motion carried unanimously.

2. 8141 Pershing Avenue – Architectural Review – Residential Addition & Accessory Structure (00:30:19) Consideration of a request by Nick Mikulec, Applicant/Owner, for review of design and materials for a residential addition and accessory structure. Ryan Helle provided a summary of the staff report with a recommendation to approve as submitted. Nick Mikulec, Applicant/Owner, was present on behalf of the application. PC-ARB discussed the application with the applicant. Susan Buse made a motion to approve as submitted.

3. 8121 Maryland Avenue – Architectural Review – Exterior Alteration (00:09:24) Consideration of a request by Aura Galeano, Applicant, on behalf of Zensia Coffee Shop, Tenant, for review of design and materials associated with exterior alterations. Ryan Helle provided a summary of the staff report with a recommendation to approve as submitted. Aura Galeano, Applicant, was present on behalf of the application. PC-ARB discussed the application with the applicant. Susan Buse made a motion to approve with the condition that the polycarbonate be submitted to staff for review. Helen DiFate seconded the motion. The motion carried unanimously. OLD BUSINESS 1. 8141 Pershing Avenue – Site Plan Review– Residential Addition & Accessory Structure (00:21:44) Consideration of a request by Nick Mikulec, Applicant/Owner, for Site Plan Review of a residential addition and accessory structure. Ryan Helle provided a summary of the staff report with a recommendation to approve with the following conditions: 1) The applicant shall contribute to the city forestry fund compensatory with the requirements of Section 405.4110.C.2. 2) To ensure the future maintenance and operation of the dry-well and ribbon drive, the applicant shall record a deed restriction noting the location and maintenance requirements of the dry-well system and the ribbon drive and shall submit proof of the recording prior to issuance of a Building Permit. 3) The applicant shall provide a percolation test report conducted by a qualified geotechnical engineer. The report must assess the performance of the proposed drywell based on the anticipated impact of a 15-year, 20-minute storm event.

Ryan Helle provided a summary of the staff report with a recommendation to approve with the following conditions: 1) The applicant shall contribute to the city forestry fund compensatory with the requirements of Section 405.4110.C.2. 2) To ensure the future maintenance and operation of the dry-well and ribbon drive, the applicant shall record a deed restriction noting the location and maintenance requirements of the dry-well system and the ribbon drive and shall submit proof of the recording prior to issuance of a Building Permit. 3) The applicant shall provide a percolation test report conducted by a qualified geotechnical engineer. The report must assess the performance of the proposed drywell based on the anticipated impact of a 15-year, 20-minute storm event. Should the results indicate that the proposed drywell is insufficient to accommodate the stormwater runoff generated by this event, the applicant shall be required to upsize the drywell accordingly to ensure adequate performance and compliance with applicable stormwater management standards. Nick Mikulec, Applicant/Owner, was present on behalf of the application. PC-ARB discussed the application with the applicant.

PC-ARB discussed the application with the applicant. Susan Buse made a motion to approve as submitted. Helen DiFate seconded the motion. The motion carried with five votes in favor and one vote opposed.

DISCUSSION SESSION

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