Acting Chairman Reim asked when the City allowed like for like replacement. Susan Istenes stated that the like for like replacement policy was re-examined 3 years ago.

11 Sherry Eisenberg asked if that was due to aesthetics.

Susan Istenes replied “yes”.

Mr. Heller stated that 98% of the driveways on Wydown between Hanley Road and Big Bend Boulevard are asphalt.

Susan Istenes stated that this is a challenging issue as permits are not required for driveways. She stated that she knows people do work without City approval or knowledge. She stated that people should check with the City prior to commencing work.

Ms. Heller stated that in that case it may be better to require a permit. She stated that she would be happy to read her memo into the record.

Sally Eisenberg asked if the contractor should check with City requirements before beginning projects.

Acting Chairman Reim stated that the formal mechanism (permit) does not apply here.

City Attorney O’Keefe asked if her client agrees to upgrade the driveway in conformance with the ARB Guidelines at the time if in the future 50% or more of the driveway is replaced and a deed restriction.

Ms. Heller (and Mr. Heller) replied “yes”.

City Attorney O’Keefe suggested tabling this in light of the circumstances as the project is half completed, but not to undermine the policy.

Susan Istenes asked why table.

Acting Chairman Reim stated that it’s the middle of the project that he is sure everyone would like to see completed.

Kevin O’Keefe questioned if this would be better handled by this Board or administratively.

Ms. Heller stated that she can meet with Mr. O’Keefe.

Sherry Eisenberg questioned future similar issues.

Acting Chairman Reim stated that is something that needs to be discussed.

Sherry Eisenberg questioned future similar issues. Acting Chairman Reim stated that is something that needs to be discussed.

12 Rick Bliss, Clayton resident and member of the Board of Adjustment, stated that he does not know the applicants and that the City tries to accommodate its residents. He stated that stamped concrete versus regular concrete is still concrete; adding that he has an asphalt driveway as well.

Acting Chairman Reim commented that this seems to occur frequently. He suggested revising the language.

City Attorney O’Keefe stated that if a non-conformity is abandoned it can’t go back or if destroyed it can’t be rebuilt without meeting current requirements.

Being no further questions or comments, Mark Winings made a motion to table. The motion was seconded by Josh Corson and unanimously approved by the Board.

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Ron Reim welcomed Sherry to the Commission.

Josh Corson asked how they are going to handle the driveway issue.

Susan Istenes stated that there’s also an issue of increasing impervious coverage by doing at- grade work.

Acting Chairman Reim suggested revising the language in the ARB Guidelines.

Susan Istenes indicated that the driveway issue has come before this Board two times now and that the City expects a certain look; she stated that the language needs to be clarified.

Josh Corson stated the more people will repair versus replace.

Susan Istenes stated that staff can do a better job getting the word out. She stated that another issue is retaining walls and the materials used for them. She informed the members that in an effort to assist citizens, the city has softened its requirements for securing fence permits as a survey is no longer needed. She stated that staff could reach out to contractors.

Being no further question or comments, this meeting adjourned at 6:40 p.m.

________________________________ Recording Secretary

The transcription of the May 11, 2015 special meeting was presented for approval. The transcription was approved as prepared, after having been previously distributed to each member.