The minutes were approved, after having been previously distributed to each member. ARCHITECTURAL REVIEW – ACCESSORY STRUCTURE (POOL HOUSE) – SINGLE- FAMILY RESIDENCE – 320 DEMUN AVENUE

Matt Shaver, project architect, was in attendance at the meeting.

2 Susan Istenes explained that the applicant is proposing the construction of a pool, a deck and a 565 square foot pool house. The height of the pool house is actually 10.5 feet; however, the structure is built into the side of a hill and when measured from the average existing grade to the top of the flat roof, as code states, the height is approximately 5 feet. The proposed pool house is a minimum of 5 feet from the side property line and a minimum of 10 feet from the rear property line, in conformance with setback requirements for accessory structures. The subject lot has unique topography in the rear yard, which slopes up from the back of the house to the rear property line. Because the structure is built into the side of the hill, it will not be very visible from adjacent properties. The proposed location is screened from the north, south and east by the existing solid fence. The proposed pool house is similar in style to the existing house. Total lot impervious coverage is limited to 55 percent in the R-2 Zoning District. The proposed project will increase impervious coverage on site from 42 percent to 48.4 percent, which remains below the maximum allowed. Accessory structure footprints are limited to 35 percent of the required rear yard. The proposed pool house footprint covers 27.3 percent of the required rear yard. The primary building material of the proposed pool house is cedar lap siding, stained grey. Natural concrete is proposed as the accent material for the remainder of the exposed walls. The proposed flat roof will feature green roof trays and a wood deck. Dark bronze, aluminum casement windows are proposed. The existing house is primarily grey stucco and features modern design elements. The proposed pool house also features modern design characteristics and will not be highly visible from adjacent properties. The applicant is proposing a 9 foot by 12 foot in-ground pool in the rear yard with a concrete pool deck. A fire pit and two wood decks are also proposed. There is an existing solid wood fence along both sides and the rear property lines that will remain. The applicant is proposing an additional cedar screen fence along the southern wood deck to provide additional screening of the pool area. The applicant is proposing concrete retaining walls to support grade around the pool house and lawn areas. The concrete retaining walls will match the exposed concrete of the pool house and will vary in height. The retaining walls are used to preserve a higher grade along the property lines and create flat areas at a lower grade interior to the site. The exposed side of the concrete walls will be visible from the subject property and will not be visible from adjacent properties. Director Istenes concluded by stating that the project as proposed is in conformance with the requirements of the R-2 Single Family Dwelling District and the Architectural Review Guidelines and that staff is of the opinion that the proposed pool house is compatible in terms of mass, height and design with the existing house and surrounding neighborhood and therefore, recommends approval as submitted.

Mr. Shaver began a PowerPoint presentation. Slides depicting the existing house/property were shown as well as an aerial photo. He indicated that they tried to retain as much yard as possible, noting that the rear yard is relatively small. He added that the topography slopes up at the rear yard (10 feet from the back of the house to the rear property line).

Slides depicting the site plan, sun study, diagram, footprint and a 3D sketch were shown.

Mr. Shaver explained that the roof of the pool house will be green (a colored site plan shown) and will be accessible from the back of the building. In addition, the privacy fence will remain. A slide

In addition, the privacy fence will remain. A slide

3 depicting the floor plan was shown. Mr. Shaver informed the members that a civil engineer was engaged to address coverage and drainage.

Chairman Lichtenfeld asked about water flow.

Mr. Shaver indicated that the goal was to redirect the water to the current drainage flow.

Chairman Lichtenfeld informed Mr. Shaver that drainage onto adjacent properties should not increase as a result of the project; water needs to remain on the property. He asked that Mr. Shaver verify that with the civil engineer.

Mr. Shaver agreed.

Chairman Lichtenfeld asked if the 9 X 12 pool is an exercise pool.

Mr. Shaver replied “no” adding that it’s a plunge pool.

Chairman Lichtenfeld commented that it’s a creative design on a tight site.

Scott Wilson asked if the fence on the south elevation will remain.

Mr. Shaver replied “yes”.

Scott Wilson asked if the Trustees have approved the project.

Mr. Shaver indicated that they have reached out and have received support from two neighbors.

Scott Wilson referred to a letter that was received from a neighbor about this proposal.

Craig Owens asked Mr. Shaver to address the points raised in the neighbor’s letter.

Mr. Shaver indicated that if someone is sitting on the roof of this pool ho use, then he/she could see over the 6-foot fence, similar to the neighbor’s deck situation; however, the two structures will be occupied differently. He added that the neighbor’s deck is on the second story of their home and that their property is 2-feet higher as well.

Chairman Lichtenfeld commented that considering this is a densely populated City, most people can see into their neighbor’s property.

William Liebermann stated that this is a thoughtful design and he’s glad to see this property continue to improve.

Chairman Lichtenfeld noted that if this were a 2-car garage, it could have a pitched roof.

The applicant proposes using approximately 1,875 square feet of area on the 14 North Lyle Avenue lot, which is also currently vacant greenspace. The applicant is proposing to temporarily cover the site with gravel for a surface

5 parking lot and move the existing office trailers from the south side of Forsyth Boulevard to the subject lot. The applicant is the contractor for the Centene construction project located south of Forsyth Boulevard. The applicant intends to use the subject lot as the main construction office for the project. The parking on site will be for employees with offices in the trailer, not for general construction parking. Terms of the applicant’s lease state that the lot shall be restored to the former state (lawn) upon expiration or termination of the lease. The applicant is proposing 20 parking spaces on the surface lot with access from the north-south alley located east of the subject property. The hours of operation will correspond with the hours of construction, which are 7:00am to 6:00pm, Monday through Friday. If a permit for extended construction hours or weekend construction is granted for the Centene project, the subject lot will likely be used. Adjacent lots are currently used for surface parking and there is a significant area of mature trees north of the subject property creating a buffer between the single family residences and the site. The proposed use will not involve significant construction and will fill a need related to the ongoing construction project south of the site. The use will not encroach into the residential neighborhood and the vehicles utilizing the lot will be guided south by the traffic circulation pattern of the alley. It is staff’s opinion that the proposed use is compatible with the surrounding neighborhood. The applicant is proposing a temporary office structure using construction trailers. The existing office trailers located south of Forsyth Boulevard will be relocated to the subject site. The one-story trailers combine to create an approximately 3,150 square foot office. Staff is of the opinion that the proposed office structure is compatible in terms of size, floor area and mass with the surrounding neighborhood. The applicant proposes covering the lot with a crushed rock surface. There are multiple surface parking lots in the immediate vicinity and most are paved with an asphalt surface. The temporary nature of the subject lot makes the use of a rock surface acceptable, when it would not be an allowed surface for a permanent lot. The crushed rock will also be a more permeable surface than asphalt. Based on surrounding uses and conditions, staff will not be requiring a solid screen fence around the subject lot; however, the applicant may erect a fence if preferred. Any fence will require a Fence Permit and review by staff for proposed materials. The crushed rock surface will be more permeable than other pavement types and will also not have the same heat generation impacts. The lot will be used for parking during construction hours and therefore will not generate increased noise levels during the early morning, evening or night. Because of the temporary nature of the construction parking and the fact that the subject lot is a lower grade than the residential lots to the north, staff does not believe that the proposed lot will adversely affect the residential neighborhood in terms of water runoff, noise transfer or heat generation. Because the lot has been vacant for many years, any use will generate more noise than is currently generated on the site. Staff believes that noise generation due to the proposed construction parking will not be more than typically generated by the adjacent commercial uses. The hours of use of the lot are restricted to correspond to the allowed construction hours. The mature trees and vegetation located north of the site will also create a buffer for sight and noise mitigation. Staff is of the opinion that the use complies with the Zoning Code. Office and parking uses are allowed in the C-2 Zoning District and the Conditional Use Permit process allows the temporary nature of the proposal to be mitigated. The proposal will provide a use to an otherwise vacant lot and will allow construction of the multiple phase Centene development to continue. Staff believes this is good planning practice and will fill an existing need. The

Staff believes this is good planning practice and will fill an existing need. The

6 applicant is not proposing any landscape buffers. The existing trees north of the site provide a landscape buffer between the subject lot and the residential lots. Staff does not believe a landscape buffer is necessary along the adjacent surface parking lot or the public sidewalk. Staff would not want the office trailers or onsite parking to be shifted north toward the residential in order to create a landscape buffer along Forsyth Boulevard. Vehicles will enter the site at the southeast corner of the property from the north-south alley, wrap around the front of the site and exit back into the north-south alley. The applicant is proposing that exiting vehicles travel south on the north-south alley and take a right onto Forsyth Boulevard. Sight distance at the southern end of the alley is very poor and the Public Works Department has requested that vehicles exiting the lot travel north on the north-south alley to mitigate potential safety hazards. After traveling north, vehicles will have to turn east onto the east-west alley. The east-west alley connects to Lee Avenue, which is one-way in this section, so vehicles must turn south toward Forsyth Boulevard. No new curb cuts are proposed along Forsyth Boulevard. The proposed use will generate more traffic than currently generated by the empty lot; however, based on the use proposed and traffic circulation pattern, the trips generated will likely not negatively impact the residential neighborhood. The proposed lot includes 20 parking spaces. The City’s Parking Code requires that one space is provided for every 300 square feet of office space. Based on the size of the office trailers, 11 onsite parking spaces would be required; however, the proposed construction office use is a different operation than typical office uses. Staff supports the proposal of 20 onsite parking spaces. There are no lights proposed for the parking lot. Director Istenes concluded by stating that staff is of the opinion that the proposed construction office meets the requirements contained in the regulations governing conditional uses. The proposed use is compatible with surrounding uses. Staff does not believe that this use will be disruptive to the surrounding properties and recommends approval of the Conditional Use Permit to the Board of Aldermen with the following conditions: