This step in the master planning process was critical in ensuring the district’s vision remained aligned with community needs and expectations. DISTRICT-WIDE COMMUNITY FORUM #1 12 The fourth Steering Committee meeting focused on reviewing progress, incorporating key findings, and gathering critical feedback to refine the design options further. The meeting began with a review of the planning schedule and studies conducted to date including updated enrollment projections from the Demographic Study, results of the Space Utilization studies, and findings from the Hawkins Lilley School Facility Appraisals. These studies provided valuable context for the next phase of discussions. A significant portion of the meeting was dedicated to discussing Levels of Impact (described in more detail below) for the proposed design options, which were now in their second or third round of revisions. Key considerations included Incorporating District-Wide Common Themes across all design options and making sure that design decisions were aligned with Dr. Patel’s “Future of Education” presentation themes, the district’s vision for innovative learning environments and the spaces necessary to support students, and Clayton’s aspirations as a community. To engage the group in meaningful discussions, the 3-2-1 Method was used. Each table worked collaboratively on large sheets of paper to identify: 3 things they learned, 2 things they found interesting, and 1 question they had. This activity fostered in-depth conversations about critical topics, including the potential need to purchase new land, preferences for specific design options, and cost considerations. The Paragon team made edits to the design options based on the insights that came from this Steering Committee meeting. STEERING COMMITTEE MEETING #4 14 LEVELS OF IMPACT EXPLAINED Level One (0-7 Year Solution) • Capital Improvement type projects • Through normal approval process on annual basis • Normal repair, replacement, long term maintenance items • Small interior renovations and refresh • Roof, HVAC, Exterior, Parking, etc. Level Two (8-14 Year Solution) • Interior Renovations & Additions • May take 4-5 years to complete design and construction • Fully maximizes each site • Little opportunity for future growth and flexibility/adaption Level Three (15+ Year Solution) • Complete Renovations, Rebuilds & Additions • May take 7-10 years to complete design and construction • Allows for Future Growth & Adaptation of Learning Environments • Fully maximizes each site In November, the Paragon team attended the Board of Education meeting to present key findings and provide an update on the master plan process. During the presentation, the facility assessment process, Sub-Committee meetings, engagement efforts, and the planning schedule were reviewed. Key findings shared for the first time included updated enrollment numbers from the Demographic Study, Space Utilization results, district-wide common project themes, and the Hawkins Lilley Facility Appraisal results. The Facility Appraisal results were presented to provide quantitative data that offered a clearer understanding of facility conditions, with the most critical findings highlighted for the Board. NOVEMBER 2024 BOARD OF EDUCATION MEETING 13 28