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transcript 2025-09-25 Board meeting video #qe746b417

September 25, 2025 — Meeting Transcript

This is a transcript of the Clayton School District Board of Education meeting held September 25, 2025. Excerpts show agenda adoption by vote, recognition of Clayton High School AP Scholars (187 total, 91 earning the top AP Scholar with Distinction honor), discussion of site planning options and phasing for a new facility (including right-of-way constraints and renovation vs. new construction), considerations about turf/“hybrid” field systems, special education and student services partnerships, a change to a lactation-support wording, and a policy update related to part-time/substitute employment tied to a state minimum wage change (including an age restriction for substitutes under 20 not teaching grades 9–12). The meeting concludes with notices about PTO outreach and a motion to adjourn.
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Okay. So okay. So we're going to get to that. Okay. Looks like we took the timeline out. Okay. So all right. So as Stephen mentioned we've done two workshops so far. Workshop one, workshop two. I'll get to that right now and then we did the community engagement. Workshop three we still need to get scheduled and that will happen before community engagement number two so workshop number one really was discovery envisioning so we had the participants where I got into groups and the first activity was a scatter map activity so we asked them basically to write down any activity that happens at an athletic event so this could be the actual sport that was being played. It could be any social interaction that the spectators are doing before the game or before the event, during the event, after the event. What are people's children doing? Are they watching the event? Are they just running around? Are they in a playground? What are all those activities that they want to see or that they do see? So all the groups broke out, had a lot of things written down. The activity two of that workshop was we let them play designer so we had them take all those activities to the best of their ability and put those activities on the three different sites so and where they made sense, where they fit best so that was at the gay field site, Y down as well as the shop park area.

Below that in the yellow is a connection corridor from the math wing through that existing corridor and having also a dedicated vestibule entrance off that back drive and then the three blue spaces that you're seeing below that having a dedicated space for large storage area, have all their equipment in that space, a classroom setting and then to the left of that is a CTE classroom or a flex classroom that could be used for robotics or different needs and then we are proposing to demolish two existing math classrooms so that's the red dash box so we'll have to relocate one math classroom in that addition and the other on the existing building on the north side there. Some other things that we're looking at is the school store at the main entrance of the school so that's the center image there on the left. Right off the main entry there high visibility, heavy traffic right next to the auditorium so having a glass display to display all your school gear. It does take over the hound's grounds so we'd have to relocate that to the bottom level of the commons area and then something else that you're not seeing on the screen is the performing arts work. We've got some renovations included in that as well so looking at the! We have a new HBAC noise in the back area for band, orchestra and choir.

We've got some renovations included in that as well so looking at the! We have a new HBAC noise in the back area for band, orchestra and choir. We did a walk through and did some testing with our engineers and the levels are above the standards so how do we address those HBAC needs and improvements there? Also at the back of the performing arts area behind the auditorium and the stage is they've got multiple levels that create some ADA challenges and some logistics issues so while there's an ADA lift on the stage a student can get stuck on the stage for a while until the end of performance so creating an ADA lift behind that backstage area and an equipment lift for some logistics needs is something else that we're looking at and then just some renovations inside the auditorium, replacing the seating and then that lobby area is pretty tight so how do we expand that a little bit by pushing that vestibule out to give a little bit more breathing room and then looking at those restrooms in that lobby to give them a nice refresh with some finish upgrades and fixture upgrades so that's the work we're looking at the high school. Okay. It's great to see everybody again tonight. With me tonight is John Whitlock. He's our president of BLB architects and also our in-house athletic expert so he's going to present the three conceptual designs that we've gotten to thus far. I guess I've missed something. Okay. So okay.

So all the groups broke out, had a lot of things written down. The activity two of that workshop was we let them play designer so we had them take all those activities to the best of their ability and put those activities on the three different sites so and where they made sense, where they fit best so that was at the gay field site, Y down as well as the shop park area. With all that information we took that and developed two different design scenarios which we then presented at workshop number two so that was the first time that the participants saw those conceptual designs and so we asked them to give us pros and cons of each of the scenarios at each of the three sites. We also asked them to give us recommended improvements or other information they wanted to see so we took that information which helped us refine concepts number one, number two which we then presented at the community engagement meeting number one. During that meeting the other groups broke out. They gave us a lot of good feedback, a lot of input. We went back to the drawing board and essentially generated a third scenario which John will get into at the end of this. I will pass it off to John. John, what are the three scenarios we designed thus far? Thank you. Scenario one.

Thank you. Scenario one. The good news is I'm going to explain these at a very high level but scenario one reflects the committee's desire and the school district's desire to have all of the athletics in one place. That's obviously beneficial for student safety, eliminates having to drive, a lot of benefits but does it fit and how does it work? For scenario one there is work at all different sites so I will start with Y Down. The good news is this happens at all three scenarios and so Y Down has trouble growing grass in its current location so replacing that with a multipurpose play surface with a surrounding running and walking track and then shade shelters at team areas would be the work at Y Down and that is included in all scenarios. In all scenarios ADZIC, the ball field will have improvements to the dugouts and a two-story press box. What you see here in scenario one is at the area of the ball fields just southwest of this building is what it would look like if we put two stadiums on site and so right now you actually have access to three what I'll call soccer fields so it allows you to play field hockey, soccer, lacrosse and football and so by using ADZIC as your field hockey you still have a football field stadium and then a track, soccer, stadium, lacrosse and you can cross the turf sports amongst the different stadiums.