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July 1, 2019 — Budget

This is the School District of Clayton’s fiscal budget document for the 2019–2020 year (adopted June 5, 2019). It presents revenue and expenditure summaries by fund (General, Teachers’, Capital Projects, Debt Service, etc.), sources of revenue (local property taxes, state, federal, grants), fund balances, debt schedules and legal debt margin, and detailed function-by-fund expenditure lines for schools and programs. The excerpts show concrete figures such as estimated beginning and budgeted ending fund balances (e.g., total budgeted balance $22,312,831), revenue and expenditure totals (total revenues $69,156,550; total expenditures $64,601,990), and outstanding general obligation bond balances and schedules (total original issues and a remaining balance summary, with an $80.7 million legal debt margin). The document also notes accounting system changes affecting year-to-year account comparisons.
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Personal Tuition and Tax-Credit Tuition Students – According to RSMo 167.151 the School Board, in its discretion, may admit to the school pupils not entitled to free instruction and prescribe the tuition fee to be paid by them. Personal tuition and tax credit enrollment are projected to decrease two students due to graduation. 12 The health insurance plan year is a calendar year, not fiscal, and is negotiated in the summer months each year. BUDGETS AND BUDGETARY ACCOUNTING Budget Management The District follows these procedures in establishing the budgetary data reflected in the financial statements:  In accordance with RSMo Chapter 67 and Board Policy DB, the District adopts a budget for each fund.  Prior to July, the Superintendent, who serves as the budget officer, submits to the Board of Education a proposed budget for the fiscal year beginning on the following July 1. The proposed budget includes estimated revenues and proposed expenditures for all District funds. Budgeted expenditures cannot exceed beginning available monies plus estimated revenues for the year.  A public hearing is conducted to obtain taxpayer comments. Prior to its approval by the Board of Education, the budget document is available for public inspection.  Prior to July 1, the budget is legally enacted by a vote of the Board of Education.  Subsequent to its formal approval of the budget, the Board of Education has the authority to make necessary adjustments to the budget by a formal vote of the Board. For each fund, total fund expenditures may not legally exceed final amended budgeted expenditures. Expenditure appropriations lapse at the end of the fiscal year.  Budgets are adopted on the cash basis of accounting for all governmental funds. The cash basis is used to enable the District to more accurately budget revenue and expenses as the resources are expended or received. Budget Cycle Teacher Salaries are negotiated in odd- numbered years beginning in January and receiving Board approval by the end of March. 13

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