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finance 2019 2020 Audited Financial Report
SCHOOL DISTRICT OF CLAYTON BALANCE SHEET - GOVERNMENTAL FUNDS June 30, 2020 General Fund Special Revenue Fund Debt Service Fund Capital Projects Fund Total Governmental ASSETS Cash and equivalents $ 9,375,584 $ 13,697,302 $ 6,345,792 $ 4,661,800 $ 34,080,478 Restricted cash and equivalents - - - 772,412 772,412 Receivables Property taxes - net of allowance for uncollectibles of $896,791 16,589,696 31,260,372 8,265,745 2,463,420 58,579,233 Sales taxes 240,376 144,225 - - 384,601 Grants 39,391 57,362 - - 96,753 Other receivables 184,741 14,336 - 55 199,132 Due from other funds - 1,593 - 5,090 6,683 Inventories 126,608 - - - 126,608 Prepaid expenditures 346,281 - - - 346,281 Total assets $ 26,902,677 $ 45,175,190 $ 14,611,537 $ 7,902,777 $ 94,592,181 LIABILITIES, DEFERRED INFLOWS OF RESOURCES AND FUND BALANCES LIABILITIES Accounts payable $ 626,567 $ - $ 403 $ 1,024,603 $ 1,651,573 Due to other funds 34,973 - - - 34,973 Accrued payroll and payroll taxes 12,741 23,650 - - 36,391 Unearned revenue 141,613 5,500 - - 147,113 Total liabilities 815,894 29,150 403 1,024,603 1,870,050 DEFERRED INFLOWS OF RESOURCES Deferred property taxes 16,565,675 31,213,150 8,253,991 2,461,533 58,494,349 Deferred grants 93,709 57,362 - - 151,071 Deferred other 497 - - - 497 Total deferred inflows of resources 16,659,881 31,270,512 8,253,991 2,461,533 58,645,917 FUND BALANCES Nonspendable Inventories 126,608 - - - 126,608 Prepaid expenditures 346,281 - - - 346,281 Restricted Grants 39,391 57,362 - - 96,753 Teachers salaries and benefits - 13,818,166 - - 13,818,166 Debt service - - 6,357,143 - 6,357,143 Committed Capital reserve - - - 3,461,784 3,461,784 Assigned Other capital projects - - - 954,857 954,857 Student activities 536,771 - - - 536,771 Unassigned 8,377,851 - - - 8,377,851 Total fund balances 9,426,902 13,875,528 6,357,143 4,416,641 34,076,214 Total liabilities, deferred inflows of resources and fund balances $ 26,902,677 $ 45,175,190 $ 14,611,537 $ 7,902,777 $ 94,592,181 The accompanying notes are an integral part of this statement. - 23 - Funds SCHOOL DISTRICT OF CLAYTON RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET WITH THE DISTRICT-WIDE STATEMENT OF NET POSITION June 30, 2020 Amounts reported for governmental activities in the Statement of Net Position are different because: Total fund balance - governmental funds $ 34,076,214 Capital assets used in governmental activities are not financial resources and therefore are not reported as assets in the governmental funds. The cost of capital assets is 153,216,349 Accumulated depreciation is (50,785,366) 102,430,983 Certain property taxes, grants, and other receivables will be collected this year, but are not available soon enough to pay for the current period's expenditures, and therefore are deferred in the funds. 1,270,123 An internal service fund is used by management to charge the costs of insurance to individual funds. The assets and liabilities of the internal service fund are included in governmental activities in the statements of net position. 841,028 Deferred outflows of resources are not due and payable in the current period and therefore are not reported in the funds Deferred pension contributions 11,741,169 Deferred OPEB 724,971 12,466,140 Deferred inflows of resources related to pension deferrals are not reported in governmental funds. (3,129,670) Deferred inflows of resources related to OPEB deferrals are not reported in governmental funds. (1,421,283) Long-term liabilities, including bonds payable, are not due and not payable in the current period and therefore are not reported as liabilities in the funds. Long-term liabilities at year end consist of: 66,783,912 4,745,000 696,683 561,032 44,610,018 Bonds payable, net Capital lease Accrued interest on the bonds Compensated absences Net pension liability OPEB liability 5,109,453 (122,506,098) Net position of governmental activities $ 24,027,437 The accompanying notes are an integral part of this statement. - 24 -
The assets and liabilities of the internal service fund are included in governmental activities in the statements of net position. 841,028 Deferred outflows of resources are not due and payable in the current period and therefore are not reported in the funds Deferred pension contributions 11,741,169 Deferred OPEB 724,971 12,466,140 Deferred inflows of resources related to pension deferrals are not reported in governmental funds. (3,129,670) Deferred inflows of resources related to OPEB deferrals are not reported in governmental funds. (1,421,283) Long-term liabilities, including bonds payable, are not due and not payable in the current period and therefore are not reported as liabilities in the funds. Long-term liabilities at year end consist of: 66,783,912 4,745,000 696,683 561,032 44,610,018 Bonds payable, net Capital lease Accrued interest on the bonds Compensated absences Net pension liability OPEB liability 5,109,453 (122,506,098) Net position of governmental activities $ 24,027,437 The accompanying notes are an integral part of this statement. - 24 - SCHOOL DISTRICT OF CLAYTON STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - GOVERNMENTAL FUNDS Year ended June 30, 2020 General Fund Special Revenue Fund Debt Service Fund Capital Projects Fund Total Governmetal Funds Revenues Local $ 21,799,840 $ 37,182,930 $ 8,349,892 $ 2,725,680 $ 70,058,342 County 123,380 281,775 182,266 23,577 610,998 State 308,641 1,407,650 - - 1,716,291 Federal 329,360 122,782 785,436 - 1,237,578 Other 13,854 132,514 - 5,425 151,793 Total revenues 22,575,075 39,127,651 9,317,594 2,754,682 73,775,002 Expenditures Instruction 2,194,594 26,956,239 - 616,870 29,767,703 Attendance and guidance 721,359 1,346,623 - - 2,067,982 Health services 479,307 158,637 - - 637,944 Improvement of instruction and professional development 303,007 970,133 - - 1,273,140 Media services 357,872 588,093 - 1,309 947,274 Board of Education services 215,141 - - 4,528 219,669 Executive administration 1,537,873 1,050,968 - 25,257 2,614,098 Building level administration 1,082,408 1,594,989 - 10,470 2,687,867 Operation of plant 7,296,625 - - 1,018,075 8,314,700 Security services 171,267 - - 80,511 251,778 Nonallowable transportation 190,403 - - - 190,403 Food services 966,005 - - - 966,005 Business services 913,553 - - - 913,553 Central office support services 410,932 - - 1,574 412,506 Adult/community programs 1,127,901 3,600 - 11,299 1,142,800 Facilities acquisition and construction - - - 6,947,251 6,947,251 Debt service Principal retirements - - 4,935,000 320,000 5,255,000 Interest and other charges - - 3,353,792 83,043 3,436,835 Total expenditures 17,968,247 32,669,282 8,288,792 9,120,187 68,046,508 4,606,828 6,458,369 1,028,802 (6,365,505) 5,728,494 Revenues over (under) expenditures Other financing sources (uses) Proceeds from refunded debt - - 31,075,000 - 31,075,000 Premium on refunded bonds - - 1,741,862 - 1,741,862 Payments to refunded bond escrow agent - - (32,475,000) - (32,475,000) Transfers (90,443) 2,530 - (21,412) (109,325) (90,443) 2,530 341,862 (21,412) 232,537 Net Change in Fund Balances 4,516,385 6,460,899 1,370,664 (6,386,917) 5,961,031 Fund balances at July 1, 2019 4,910,517 7,414,629 4,986,479 10,803,558 28,115,183 Fund balances at June 30, 2020 $ 9,426,902 $ 13,875,528 $ 6,357,143 $ 4,416,641 $ 34,076,214 The accompanying notes are an integral part of this statement. - 25 -
SCHOOL DISTRICT OF CLAYTON STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - GOVERNMENTAL FUNDS Year ended June 30, 2020 General Fund Special Revenue Fund Debt Service Fund Capital Projects Fund Total Governmetal Funds Revenues Local $ 21,799,840 $ 37,182,930 $ 8,349,892 $ 2,725,680 $ 70,058,342 County 123,380 281,775 182,266 23,577 610,998 State 308,641 1,407,650 - - 1,716,291 Federal 329,360 122,782 785,436 - 1,237,578 Other 13,854 132,514 - 5,425 151,793 Total revenues 22,575,075 39,127,651 9,317,594 2,754,682 73,775,002 Expenditures Instruction 2,194,594 26,956,239 - 616,870 29,767,703 Attendance and guidance 721,359 1,346,623 - - 2,067,982 Health services 479,307 158,637 - - 637,944 Improvement of instruction and professional development 303,007 970,133 - - 1,273,140 Media services 357,872 588,093 - 1,309 947,274 Board of Education services 215,141 - - 4,528 219,669 Executive administration 1,537,873 1,050,968 - 25,257 2,614,098 Building level administration 1,082,408 1,594,989 - 10,470 2,687,867 Operation of plant 7,296,625 - - 1,018,075 8,314,700 Security services 171,267 - - 80,511 251,778 Nonallowable transportation 190,403 - - - 190,403 Food services 966,005 - - - 966,005 Business services 913,553 - - - 913,553 Central office support services 410,932 - - 1,574 412,506 Adult/community programs 1,127,901 3,600 - 11,299 1,142,800 Facilities acquisition and construction - - - 6,947,251 6,947,251 Debt service Principal retirements - - 4,935,000 320,000 5,255,000 Interest and other charges - - 3,353,792 83,043 3,436,835 Total expenditures 17,968,247 32,669,282 8,288,792 9,120,187 68,046,508 4,606,828 6,458,369 1,028,802 (6,365,505) 5,728,494 Revenues over (under) expenditures Other financing sources (uses) Proceeds from refunded debt - - 31,075,000 - 31,075,000 Premium on refunded bonds - - 1,741,862 - 1,741,862 Payments to refunded bond escrow agent - - (32,475,000) - (32,475,000) Transfers (90,443) 2,530 - (21,412) (109,325) (90,443) 2,530 341,862 (21,412) 232,537 Net Change in Fund Balances 4,516,385 6,460,899 1,370,664 (6,386,917) 5,961,031 Fund balances at July 1, 2019 4,910,517 7,414,629 4,986,479 10,803,558 28,115,183 Fund balances at June 30, 2020 $ 9,426,902 $ 13,875,528 $ 6,357,143 $ 4,416,641 $ 34,076,214 The accompanying notes are an integral part of this statement. - 25 - SCHOOL DISTRICT OF CLAYTON RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES WITH THE DISTRICT-WIDE STATEMENT OF ACTIVITIES Year ended June 30, 2020 Total net change in fund balance - governmental funds $ 5,961,031 Capital outlay to purchase or build capital assets are reported in governmental funds as expenditures. However, for governmental activities ,those costs are shown in the Statement of Net Position and allocated over their estimated useful lives as annual depreciation expenses in the Statement of Activities. This is the amount by which capital outlay exceeds depreciation expense for the period. Depreciation expense 4,079,608 Capital outlay (3,924,779) (154,829) Because some property taxes, grants, and other inflows of resources will not be collected for several months after the District's fiscal year end, they are not considered as "available" revenues in the governmental funds, and are instead reported as deferred inflows of resources. They are, however, reported as revenues in the Statement of Activities. 1,150,100 In the Statement of Activities, the loss or gain on the sale of disposal of capital assets is recognized. The fund financial statements recognize only the proceeds from the assets. Loss on disposal of capital assets (2,268) In the Statement of Activities, certain operating expenses such as compensated absences (vacations) are measured by the amounts earned during the year. In the governmental funds, however, expenditures for these items are measured by the amount of financial resources used (essentially, the amounts actually paid). (188,976) The governmental funds report debt (e.g. bond) proceeds as another financial source, while repayment of debt principal is reported as an expenditure. Also governmental funds report the effect of premiums when debt is first issued, whereas these amounts are deferred and amortized in the Statement of Activities. The net effect of these differences in the treatment of debt and related items are as follows: Proceeds of refunded debt (31,075,000) Bond issuance premium (1,741,862) Repayment of bond principal 37,410,000 Amortization of bond premium 565,774 Capital lease principal 320,000 5,478,912 Interest on long-term debt in the Statement of Activities differs from the amount reported in the governmental funds because interest is recorded as an expenditure in the funds when it is due, and thus requires the use of current financial resources. In the Statement of Activities, however, interest expense is recognized as the interest accrues, regardless of when it is due. 281,909 The internal services fund used by management to charge the costs of the insurance to individual funds is not reported in the Statement of Activities. Governmental fund expenditures and the related internal service fund revenues are eliminated. The net revenue (expense) of the internal service fund is included in the governmental activities. 481,701 The fund financial statements do not recognize the liability related to postemployment benefits other than pensions. The increase in this liability is recognized in the Statement of Activities. (105,818) The fund financial statements do not recognize the pension liability. The increase is recognized in the Statement of Activities. (4,139,105) Change in net position of governmental activities $ 8,762,657 The accompanying notes are an integral part of this statement. - 26 -
The increase in this liability is recognized in the Statement of Activities. (105,818) The fund financial statements do not recognize the pension liability. The increase is recognized in the Statement of Activities. (4,139,105) Change in net position of governmental activities $ 8,762,657 The accompanying notes are an integral part of this statement. - 26 - SCHOOL DISTRICT OF CLAYTON STATEMENT OF NET POSITION - PROPRIETARY FUNDS June 30, 2020 Business-type activities - Enterprise fund Governmental activities - Internal service fund Total ASSETS Current assets Cash $ - $ 1,040,623 $ 1,040,623 Other receivables 19,296 - 19,296 Noncurrent assets Due from other funds 28,290 - 28,290 Capital assets 87,767 - 87,767 Total assets 135,353 1,040,623 1,175,976 LIABILITIES Current liabilities Accounts payable 24,239 199,595 223,834 Accrued payroll and payroll taxes 62 - 62 Unearned revenue 23,285 - 23,285 Total current liabilities 47,586 199,595 247,181 NET POSITION Net investment in capital assets 87,767 - 87,767 Unrestricted - 841,028 841,028 Total net position $ 87,767 $ 841,028 $ 928,795 The accompanying notes are an integral part of this statement. - 27 -
SCHOOL DISTRICT OF CLAYTON STATEMENT OF NET POSITION - PROPRIETARY FUNDS June 30, 2020 Business-type activities - Enterprise fund Governmental activities - Internal service fund Total ASSETS Current assets Cash $ - $ 1,040,623 $ 1,040,623 Other receivables 19,296 - 19,296 Noncurrent assets Due from other funds 28,290 - 28,290 Capital assets 87,767 - 87,767 Total assets 135,353 1,040,623 1,175,976 LIABILITIES Current liabilities Accounts payable 24,239 199,595 223,834 Accrued payroll and payroll taxes 62 - 62 Unearned revenue 23,285 - 23,285 Total current liabilities 47,586 199,595 247,181 NET POSITION Net investment in capital assets 87,767 - 87,767 Unrestricted - 841,028 841,028 Total net position $ 87,767 $ 841,028 $ 928,795 The accompanying notes are an integral part of this statement. - 27 - SCHOOL DISTRICT OF CLAYTON STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET POSITION - PROPRIETARY FUNDS Year ended June 30, 2020 Business-type activities - Enterprise fund Governmental activities - Internal service fund Total Operating revenues Contributions $ - $ 4,825,785 $ 4,825,785 Rents 63,684 - 63,684 Tuition and fees 458,406 - 458,406 Other - 6,575 6,575 Total operating revenues 522,090 4,832,360 5,354,450 Operating expenses Salaries 388,954 - 388,954 Benefits 85,184 - 85,184 Purchased services 79,100 - 79,100 Supplies 25,816 - 25,816 Claims expenses & fees - 4,350,659 4,350,659 Depreciation 8,719 - 8,719 Total operating expenses 587,773 4,350,659 4,938,432 Operating income (loss) (65,683) 481,701 416,018 Other Transfers to governmental activities 109,325 - 109,325 CHANGES IN NET POSITION 43,642 481,701 525,343 Net position at July 1, 2019 44,125 359,327 403,452 Net position at June 30, 2020 $ 87,767 $ 841,028 $ 928,795 The accompanying notes are an integral part of this statement. - 28 -